Operations Coordinator

Job Title

Operations Coordinator

OB is seeking a highly organized, proactive Operations Coordinator to support the day-to-day operations of a growing executive leadership and peer advisory organization. This role works closely with senior leadership to ensure meetings, events, communications, and internal systems run smoothly behind the scenes. The ideal candidate is detail-oriented, tech-savvy, and enjoys creating structure, anticipating needs, and supporting leadership in a fast-paced, mission-driven environment.

You’ll play a key role in coordinating executive meetings and events, managing communications and calendars, supporting recruitment and CRM activities, and assisting with marketing and operational initiatives.

This is a flexible, part-time opportunity for a self-starter who values autonomy, professionalism, and making a meaningful impact within a collaborative leadership community.

• Support the Chair in meeting preparation and follow-up (agendas, speaker materials, handouts, goals booklets, slide decks, notes, etc.)
• Coordinate member and guest speaker communications, scheduling, and logistics
• Organize event planning — from venue coordination to materials and member reminders
• Manage recruiting outreach, profiling prospects, organizing campaigns, collecting contact information, scheduling candidate interviews, and maintaining the CRM
• Keep calendars, email, files, and systems organized and current
• Use AI tools (ChatGPT, Notion AI, etc.) to manage projects and tasks, create and improve templates, and anticipate needs
• Facilitate marketing communications including posts, creating materials and sending newsletters
• Handle confidential information with professionalism and discretion
• Contribute ideas to improve efficiency and member experience

• 3+ years with strong performance in an operational, administrative, or project coordination role
• Proficiency with tools like Google Workspace, Canva, Notion, CRM systems, Microsoft Office, and/or AI tools (ChatGPT, Notion AI)
• Experience supporting leadership, consulting, or client service organizations is a plus
• Exceptionally organized and detail-oriented, with strong follow-through
• Proactive and resourceful — you see what needs to be done and make it happen
• Tech-comfortable: you easily learn new tools and systems
• Strong written communicator with excellent judgment
• Enjoy supporting others and being the reliable “go-to” person
• Thrive in a flexible, fast-paced, small-business environment
• Able to work independently and manage multiple priorities
• Professional, trustworthy, and comfortable handling confidential work

• Opportunity to work with a dynamic team in a growth-oriented environment.
• Access to professional development and training opportunities.
• Competitive salary and performance-based incentives.

This position is ideal for a highly organized, self-motivated professional who enjoys supporting senior leadership and keeping operations running smoothly behind the scenes. It suits someone who thrives in a flexible, part-time environment, works well independently, and is comfortable juggling multiple priorities. The role is a great fit for an operations coordinator, executive assistant, or administrative professional who is tech-savvy, detail-oriented, and proactive, and who values meaningful work, autonomy, and contributing to a purpose-driven organization If this is you then we’d love to hear from you!

Please note:

Hours are between 3pm (SAST) - 3am (SAST)