Marketing & Operations Administrator

Job Title:

Marketing and Operations Administrator

Location:

Fourways, Johannesburg (On-site)

Employment Type:

Permanent

Employing Entity:
South African entity (applicants must be legally eligible to work in South Africa)

Guildco is a growing, multi-disciplinary business operating across construction, mining, procurement and project delivery in South Africa and broader Africa. We are seeking a Marketing and Operations Administrator to support our commercial, marketing and operational functions.

This role is ideal for an experienced administrator with a graphic design or layout background, who enjoys working on proposals, RFQs, presentations and business documentation, while also supporting day-to-day operational admin. The role sits at the intersection of marketing, operations and commercial support, and offers strong exposure to real business decision-making.

• Assist with preparation and coordination of RFQs, quotations, proposals and tenders
• Design and format company profiles, brochures, capability statements, presentations and proposal layouts
• Maintain brand consistency across all marketing and commercial documents
• Support basic marketing administration, including document updates and content preparation
• Assist with operational and procurement administration, including: RFQ tracking, Supplier follow-ups, Document control and filing
• Capture and manage data on Sage (or similar ERP/accounting systems) – training can be provided
• Support diary coordination, internal scheduling and administrative tasks as required
• Maintain organised digital filing systems (SharePoint / One Drive / Google Drive)

• Minimum 5 years’ relevant experience in an administrative, marketing support, operations or similar role
• Diploma or degree in Graphic Design, Marketing, Communications, Business Administration or related field
• Strong document layout and formatting skills (InDesign, Illustrator, Canva, PowerPoint or similar)
• Solid working knowledge of Microsoft Word, Excel and Outlook
• Ability and willingness to learn or work on Sage or other ERP/accounting systems
• High attention to detail and ability to manage multiple priorities independently
• Strong written and verbal communication skills
• Organised, reliable and proactive work ethic
• Comfortable working in a small, fast-moving business environment
• Legally eligible to work in South Africa

• Experience supporting RFQs, proposals or tenders
• Exposure to construction, mining, engineering or industrial sectors
• Prior involvement in procurement or supplier coordination

• Stable permanent role in a growing business
• Hands-on exposure to real commercial and operational work
• Opportunity to grow into a more senior marketing or operations role over time
• Supportive, professional working environment based in Fourways