Office Manager Job Johannesburg area,South Africa,Administrative/Clerical

Job Description:

The Office Manager will be responsible for overseeing reception and office administration, HR and payroll support, procurement, financial processes, and special projects to ensure efficient organisational operations

Location:

Wynberg, Sandton

Requirements:

Must have a suitable diploma or degree in Business Administration, HR, or a related field

Must have a minimum 5 years' experience in office management, or administration with staff management

Must be fluent in Afrikaans (non-negotiable)

Knowledge of BCEA and Labour Relations Act will be an advantage

Must be able to do payroll.

Responsibilities:
Reception & Front Office

Supervise, guide, and support the Receptionist

Ensure effective access control for staff using the biometric system

Maintain a professional and well-managed reception area

Customer Administration

Prepare customer application forms for approval and sign-off

Create, maintain, and update customer accounts

Process and issue invoices for repairs and sales

Assist with debt collection activities

Supplier Administration

Collect, capture, and process supplier invoices in line with company procedures

Assist with monthly supplier reconciliations

Create and maintain supplier accounts

Ensure compliance with procurement policies and financial controls

Payroll & Human Resources

Manage the full employee lifecycle, including onboarding, timekeeping, and record management

Maintain and support the disciplinary code and HR policies

Use the biometric system to calculate hours worked

Calculate monthly commission payments

Facilities, Assets & Maintenance

Maintain a positive working relationship with the landlord

Ensure company vehicles are scheduled for servicing and general upkeep

Maintain and update office equipment and electronics

Coordinate with relevant stakeholders to maintain the building’s interior and exterior

Office Administration & Reporting

Maintain office supplies, including stationery and refreshments

Produce office and operational reports within required deadlines

Support the Board with governance-related documentation and reporting

Work closely with finance to support budgeting, expense tracking, and financial reporting

Conduct investigations and ad hoc projects as directed by Management


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