Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Introduction

An Administrator for a Jewellery Processing Centre is a pivotal administrative and operational support role, essential for ensuring efficient daily operations, accurate stock management, and smooth coordination between the stores and JPC, suppliers, and other departments.

• Administrative Support:
  Providing general support to the workshop or processing team, including data entry and preparing documents.
• Stock and Inventory Management:
  Conducting regular stock takes (daily/monthly), monitoring inventory levels, and accurately recording details of stones, metals, and finished items using inventory / e-commerce systems.
• Order and Process Tracking:
  Managing and tracking the movement of orders and products through the production process (e.g., refurbishment, repair, manufacturing), ensuring timely completion.
• Documentation and Reporting:
  Maintaining accurate records, compiling reports on production performance, and ensuring all documentation and reporting procedures comply with regulations (e.g., the Diamond Act in South Africa).
• Logistics and Coordination:
  Coordinating with suppliers for material procurement and delivery, and liaising with internal departments (like marketing and inventory) to ensure smooth product flow.
• Quality Control Support:
  Assisting with quality assurance processes by verifying product details (e.g., ring sizes, style codes) against job specifications.

• Attention to Detail:
  Exceptional attention to detail and accuracy are critical due to the high-value nature of jewellery items.
• Computer Literacy:
  Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with inventory and e-commerce systems.
• Industry Knowledge:
  An understanding of jewellery terminology, including different metals, stones, and product classifications, is highly advantageous.
• Organizational
  
  Skills:
  
  Strong organizational and time management skills, with the ability to manage multiple tasks and priorities efficiently.

2-5 years of experience in an administrative or operational support role is required preferably within a manufacturing, workshop, or luxury retail environment.

A Grade 12 qualification is a basic requirement.

A diploma or degree in business administration, logistics, or a related field is a strong advantage. An understanding of jewellery terminology, including different metals, stones, and product classifications, can be a major plus.

This position is based in Lanseria (Johannesburg), living in close proximity will be ideal as the working hours are from 07:00 – 16:00 (additional Overtime needed from time to time).

The successful candidate will be required to undergo a pre-employment polygraph test which will need to be passed to be considered.