Business Support Specialist

Location Johannesburg, South Africa Job type Full-Time Work mode Hybrid Job level Professional Job 11808 Company Munich Re Employment type Regular Area of expertise Services & Support Functions

Career Level 3

We are looking for a Business Support Specialist to support different teams on administrative and general office management support reporting into the Chief Financial Officer at Munich Reinsurance Africa Branch (MRAB).

Your Role:

You will be the main person and topic owner responsible for all overarching conceptual and organizational topics which informs how MRAB will manage travel.

This will involve:

• Maintaining and managing the interface with Global Travel key users in the Munich Re Group managing the relationship with the local travel consultants providing travel support to the company
• Ensuring alignment and consistency with travel requirements, guidelines and polices of the Munich Re Group

You will support the Financial Management Reporting (FMR), HR and our Control function teams with activities such as:

• Daily support on administrative matters
• Diary management by planning, scheduling and prioritizing meetings and appointments considering multiple travels, time zones and priorities
• Travel arrangements including submission of all expense claims
• Co-ordination of several internal and external meetings including taking notes to capture high-level priorities and action points
• Liaise and work with other executive assistants within Munich Re to support activities, events and other projects, as and when necessary
• Co-ordination of the administrative needs of the FMR, HR and Control function teams (e.g. supplies of stationery, ordering of business cards, and the like)
• Organisation of team and social events (be it virtual or physical)
• Manage any adhoc admin activities in office - birthday, work anniversary, milestone celebrations and the like
• Process invoices and expense claims for certain team members. Ensuring all policies are followed and items are processed within provided guidelines
• Provide support for event management for internal staff events, strategy meetings, year-end hampers etc
• Performing administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Supporting CFO with coordination of your management team and collating important business information and summarise the collected information into an email, PowerPoint/excel formats
• Team Travel arrangements of flights, car, visa, hotel, insurance, and the like. Logistics and visa support to visitors and relocation assistance to new joiners

Your profile:

• A three year related qualification
• 7+ years' experience in an Administrative Assistant role
• Knowledge of Outlook – emails and calendar; MS Excel, MS PowerPoint, MS Word
• A professional committed to producing high-quality work
• Skills associated with arranging and managing travel logistics, expense reimbursement and the like
• 'Can-do' mindset and efficient
• Excellent written and verbal (business English) skills
• Create ideas for improvement and suggests innovations
• Displays energy and enthusiasm in approaching the role and maintains high level of productivity and self-direction

With us, you get more than just an exciting job. Enjoy a wide range of employee benefits tailored to your wellbeing and development. Please note that regional differences may apply.

Competitive Salary

We provide fair and competitive compensation that reflects your performance and commitment.

Company performance-based Incentives

In addition to your salary, our variable compensation approach allows you to share in Munich Re's success.

Recognition and Special Rewards

We recognise outstanding individual contributions through a variety of targeted rewards and incentives.

Retirement Planning

We support your long-term financial wellbeing with retirement solutions aligned with local regulations.

Inclusive Workplace Culture

We foster a respectful, inclusive, and values-driven environment.

Learning & Development

We offer tailored learning opportunities with a strong focus on core skills and business-critical knowledge.

Work-Life-Balance

Supporting your ability to balance family, leisure, and your career.

Health & Wellbeing

We support your physical and mental health through a range of programs and activities in each location.