Personal Assistant; PA

Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Executive & Diary Management

• Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.

• Coordinate internal and external meetings, including preparation and follow-ups.

• Act as the primary point of contact between the CEO and internal/external stakeholders.

Meetings & Office Coordination

• Book and manage boardrooms and office meetings.

• Prepare agendas, take accurate minutes during meetings, and distribute action items.

• Ensure meeting logistics are arranged (venues, equipment, catering where required).

Travel & Accommodation

• Book flights, accommodation, and ground transportation for the CEO.

• Manage travel itineraries and ensure seamless end-to-end travel arrangements.

Events & Logistics

• Coordinate logistics for company events, workshops, and executive functions.

• Liaise with vendors, venues, and service providers to ensure successful event execution.

Administrative Support

• Handle confidential and sensitive information with discretion.

• Assist with general office administration duties as required.

• Support ad-hoc tasks to ensure the smooth running of executive and office operations.

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to multitask, prioritize, and work under pressure.

• High level of professionalism, discretion, and confidentiality.

• Proficiency in Microsoft Office / Google Workspace tools.

• Strong attention to detail and problem-solving ability.

• Desirable Skills & Attributes:

• Experience supporting C-level executives.

• Event coordination or logistics experience.

• Proactive, self-driven, and solution-oriented mindset.

• Ability to work independently and collaboratively.

Why Join Blue Pearl?

• Opportunity to work closely with executive leadership.

• Exposure to strategic business operations.

• Dynamic, fast-paced, and professional environment.

• Career growth and development opportunities.