Office Administrator

Office Administrator ()

Full-time

A Leading electronic company based in Randburg is in search of an Office Administrator to start as soon as possible.

• To undertake office reception duties, both in person and on the telephone, including taking messages for other staff.
• To provide full administrative support to staff.
• Coordinated office supplies procurement and inventory management
• Control the accuracy of the CRM system
• Ensure the company's compliance documents are current & available
• Renewal of company certification documents
• Management of PSiRA portal updates/changes
• Completing onboarding documents and company application forms
• Filing and document control

• Recon of supplier statements with invoices
• Generate POs
• Follow up on orders and communicate with the team on lead times
• Completing credit applications and other supplier documents
• GRVing POs on the CRM
• Receiving stock and filing
• Follow up on credit notes/returns and adjusting on CRM accordingly

• Compile Debtors age analysis
• Follow up on accounts that are long overdue i.e. 90+ &120+ days
• Petty cash
• Follow up on slips and invoices
• Compile the debtors control
• Management of online portals for submitting quotes, invoices, and company documents
• Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.

• Arrange vehicle license renewals
• Vehicle repairs and faults reporting
• Management of fines
• Vehicles branding and tracker updates

• Order and update uniform register
• Update asset register
• Update tool register

• Follow up on all leave forms and queries
• Assist with HR queries from staff
• New employee onboarding and information management
• Disciplinary document management
• Manage training certificates of staff this includes renewals

• Update stock control on Fusion CRM
• Control stock in/out of the storeroom
• Maintain storeroom cleanliness and orderliness
• Check lead times for quoting and ordering
• Stock take
• Arrange collection & return of stock items

• 3 - 5 years in a similar position
• Must have experience in debtors, creditors, HR, Stock Management and Asset Management

Salary:
Market Related

Closing Date: 31 January 2026

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