Administration Manager

Job Description

The Administration Manager oversees and coordinates the organization’s administrative functions to ensure smooth, efficient daily operations. This role provides leadership to administrative staff, manages office systems, ensures policy compliance, and supports cross‑departmental workflows.

• Oversee day‑to‑day administrative operations, including office management, facilities, and administrative support services.
• Manage office facilities, including space planning, equipment maintenance, and supply inventory.
• Monitor inventory of office supplies and purchase materials within budget constraints.
• Ensure a safe and productive workplace environment.

• Develop and implement administrative policies, procedures, and best practices to improve efficiency and workflow.
• Plan and coordinate administrative procedures and systems; devise methods to streamline operations.
• Oversee records management processes and ensure proper handling of physical and digital information.

• Supervise, lead, and mentor administrative staff, including hiring, training, scheduling, coaching, and performance evaluation.
• Allocate responsibilities and office space, assess staff performance, and provide guidance for optimal efficiency.
• Foster a positive, collaborative, and professional work environment.

• Ensure smooth flow of information within the company to support operational effectiveness.
• Coordinate and prioritize administrative tasks and projects, ensuring timely completion.
• Manage company correspondence, schedule meetings, and prepare reports for senior management.

• Build and maintain relationships with external vendors, service providers, and suppliers.
• Negotiate contracts and oversee procurement of office equipment and services.

• Ensure all administrative processes comply with company policies and relevant regulations.
• Manage administrative budgets, expenses, and financial records to ensure cost‑effectiveness.
• Monitor costs and assist in budget preparation.

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
• Proven experience in administrative management or a related leadership role.
• Experience supervising teams and managing office operations.

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below: 13/02/26.

All appointments will be made in line with First Rand Group’s Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis. The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.