Assistant Company Secretary

Job Description

The purpose of the Corporate Secretary Governance Specialist or Company Secretariat Specialist is the provision of corporate administrative services, ensuring that work in relation to stakeholders is undertaken at the appropriate level and in accordance with internal service delivery levels. The purpose of the Corporate Secretary Governance Specialist or Company Secretariat Specialist is the execution of the governance processes, structures, company secretarial, and administrative functions as well as ensuring compliance with legal and regulatory requirements.

• Perform company secretarial, statutory, and administrative functions to meet regulatory compliance, governance, and industry best practice standards.
• Review the applicability of new and existing legislation to the company secretarial function in the financial services sector.
• Assist with supporting implementation and reports as required by the Banks Act, Companies Act, JSE listing requirements and other legislation.
• Support compliance with FSCA, Prudential Authority, and JSE governance and disclosure requirements.
• Submission of prescribed statutory returns and compliance with administrative regulations as required by the Companies Act, Banks Act, JSE listing requirements.
• Monitor and report on governance trends, best practices, and legislative developments impacting the Group.
• Communicate with stakeholders to provide and retrieve accurate information.
• Manage stakeholder relationships to maintain a high service delivery standard.
• Assist with project co-ordination and support governance and integrated reporting.
• Provide support and facilitate co-ordination for shareholder meeting planning and logistics.
• Assist in drafting and processing required resolutions in accordance with relevant legislative requirements.
• Support with the submission of prescribed statutory returns and compliance with administrative regulations as required by the Companies Act, Banks Act, JSE LR.
• Assist in the regular review of governance processes including existing processes and implementing changes, documenting new processes and procedures to support compliance, continuous improvement, and innovative best practice in governance.
• Respond to the external audit requests by providing evidence of statutory compliance as and when required.
• Draft professional and accurate minutes, chairman notes, and drafting various resolutions as required.
• Build working relationships across teams and functional lines to enhance work delivery, collaboration, and innovation.

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below 20/02/26. All appointments will be made in line with First Rand Group’s Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis.

The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.