Conveyancing Secretary

An exciting opportunity exists in the Real Estate Department in the Johannesburg office for a Conveyancing Secretary.

The ideal candidate needs to be a pro-active legal secretary who will provide Conveyancing and administrative support to the team. A hardworking, self-motivated with excellent interpersonal and organising skills and the ability to work independently with minimal supervision will thrive in the position.

Qualifications and Experience

• Matric/Grade 12
• A paralegal, secretarial, or administrative diploma in conveyancing would be advantageous
• At least five years' experience in a similar environment, working on FNB Private Wealth/RMB Private Banking.
• Proficiency in Lexisconvey, AJS and Repstor - would be advantageous.

Key Responsibilities

The responsibilities of the position include but are not limited to:

Conveyancing Secretarial tasks

• Acknowledging receipt of instructions
• Scrutinizing instructions from the bank and complying with the conditions of loans granted
• Drafting bond and transfer documents
• Arranging consultations with clients
• Preparing documentation and arranging for clients to sign
• Ensuring that clients comply with conditions of sale and FICA requirements
• Typing legal documents and correspondence
• Updating electronic systems
• Ensuring that financial aspects of the transaction are in order and collecting payment
• Facilitating lodgement and registration

Administrative tasks

• Maintaining an updated filing system
• Following up on outstanding requirements and communicating with clients Attending to telephonic and email queries and requests from clients
• Closing of files

Skills and Competencies

• Good interpersonal and communications skills
• Excellent secretarial and typing skills
• Strong organising skills, meticulous with a high attention to detail
• Ability to work toward meeting tight deadlines in a highly pressurized environment
• Taking Initiative and assuming responsibility for ensuring expeditious processing of transactions