Product Documentation Specialist

Job Purpose

The purpose of this role is to own and manage certain personal lines products. Product specs will need to be created and maintained for the core products. Product documentation such as policy wording, underwriting clauses, customer communications and policy schedules will need to be developed, enhanced and maintained. All documentation must abide by legal and regulatory requirements (e.g. TCF, FSCA, FAIS, SAIA) and be accurate in terms of product benefits and limitations.

Drive and assist in the strategy of moving towards fewer products in the personal lines space – as part of this strategy, draft product comparisons (T&Cs comparisons as well as limits and excesses comparisons). Draft and/or review consumer education and marketing material, such as brochures.

Outputs Required To Achieve This Responsibility:

• Give guidance and approval sign-off on product marketing material, such as brochures, emails, SMSes.
• Draft and sign-off on consumer education material.
• Draft and/or review and distribute adhoc broker communications.
• Maintain awareness of changes in legislation in order to incorporate this information effectively into product documentation.

Outputs Required To Achieve This Responsibility:

• Thoroughly analyse and understand the product construct, product specifications and value proposition of new or updated insurance products.
• In consultation with the relevant stakeholders, draft product documentation (e.g., policy wording, endorsements, client disclosures, client communications, policy schedules and application forms) for new or updated products, applying principles such as Plain Language and TCF. Also consider prior knowledge and considerations regarding applicable legislation, compliance standards, product structure and benefits, business and underwriting rules as well as competitor communications and related material.
• Circulate product documentation to stakeholders such as Legal, Actuarial, Underwriting, Operations, Sales, Claims, Marketing and consolidate feedback. Assess feedback and apply the necessary changes to drafted product documentation. Finalise product documentation and initiate deployment and updating of relevant registers and document repositories.

Outputs Required To Achieve This Responsibility:

• Identify product enhancements based on market and internal research and competitor analysis.
• Look for ways to refine product architecture and product process to optimally deliver the customer value propositions.
• Ensure consistency with other in-house personal lines products.
• Draft proposals to refine product designs and supporting processes and submit for review by all stakeholders. Integrate feedback.
• Assist Training function with development or maintenance of training material and training delivery and approve training material.
• Apply TCF and POPI standards and principles in the execution of the above responsibilities.

Outputs Required To Achieve This Responsibility:

• Drive and assist with migrating all policies onto one of the 3 core products.
• Thoroughly compare different products (policy wordings, schedules, limits and excesses) and document the differences in cover in an easy-to-understand format.