Training Academy Manager; Admin & Planning

Overview

Training Academy Manager (Admin & Planning) – About the job

Key purpose:

The purpose of the role is to assume full responsibility and accountability for all administrative and planning related matters relating to the Training Academy.

• Planning of annual training needs in accordance with expiry dates of licences (e.g., dangerous goods, crane, and all types of lifting equipment)
• ABC Assessments
• All related training on offer within the scope
• Monitoring of all expiry dates of licences and planning training accordingly
• Ensure training is planned to optimise the utilization of Trainers and to limit Saturday training cost and time off in lieu of overtime for Trainers
• Schedule annual planning meetings and ensure training is agreed to and communicated
• Secure buy-in from management to make staff available for training
• Where staff are off sick or on leave, accommodate staff into other training dates in the planned schedule, especially where licences are close to expiring
• Maintain close records to ensure that all training requirements are met
• Work closely with management to ensure training is conducted with limited operational disruption
• Liaise with management to ensure AdHoc training needs are met as and when required
• Ensure SOPs are followed closely when requested to perform training for external parties such as clients
• Ensure training is approved
• Ensure that all Trainers capture daily records of training conducted, including new assessments
• Provide month-end reports from the system ensuring credibility and accuracy of all records
• Continuously scrutinize the system to suggest enhancements and changes that ease monitoring and reporting
• Provide month-end reports to each BU/Branch detailing training plan and progress
• Provide a monthly report detailing all invoicing for the month and year to date
• Build solid relationships with providers to ensure optimisation
• Ensure certificates are issued timeously and well in advance of licence expiry dates
• Quality check certificates for accuracy
• Distribute certificates to attendees and maintain a register of all certificates issued
• Establish and maintain a proper filing system
• Ensure all records are up to date and filing is done weekly with no backlog
• Provide input into the monthly report detailing all training stats and areas of concern
• Continuously provide feedback to the business on findings
• Ensure staff discipline is maintained and working hours are adhered to
• Manage the consumables for the department
• Monitor leave of Trainers and time off in lieu of overtime

• Tertiary qualification highly advantageous
• Advanced Excel skills to aid in the planning process
• MS Project will be highly advantageous
• Project Management qualification will be highly advantageous
• Role suited to a mature, experienced manager
• At least 10 years of management experience
• Management of staff and disciplinary process skills essential and non-negotiable
• Ability to motivate staff to ensure optimum service delivery to the business
• Highly skilled manager able to plan, coordinate, manage, control and direct the activities of the department
• Compliance is essential and strong admin and record-keeping skills are required
• Ability to take corrective disciplinary action as required
• Manage staff in terms of time-keeping and the training schedule
• Strong interpersonal skills and at least 10 years+ management experience of staff
• Driven individual who can work independently and provide feedback upwards
• Own reliable transport
• Ability to work overtime including Saturdays; normal working hours are 7 to 5
• Role not suited to a clock watcher
• Ability to travel at short notice across SA