Johns Creek United Methodist Church

Job Opening at Johns Creek United Methodist Church

9/23/2026

We have a part‑time job opening for a finance associate at our church.

The position is twenty (20) hours per week, Monday through Thursday, on‑site.

Job Title: Finance Associate

Job Description: Accounts Payable & Preschool Billing Clerk

Church Name: Johns Creek United Methodist Church

Location: Johns Creek, GA

Position Type: Part‑Time - 20 hours per week, M‑Th

Reports To: Finance Administrator

FLSA Status: Non‑Exempt

The Accounts Payable (AP) and Preschool Billing Clerk supports the financial health of the church and its preschool ministry. This part‑time, non‑managing role is responsible for processing vendor invoices, managing payments, and overseeing the billing, collection, and tracking of childcare tuition using Procare. Operating under the direction of the Church Finance Team, this role ensures accurate ledger entries, strict internal controls, and excellent communication with preschool families and church vendors and church staff.

• Review, code, and route all church and preschool invoices, expense reports, and check requests for proper administrative approval.
• Data‑enter approved vendor invoices into the central accounting software with high precision, verifying correct general ledger and department codes.
• Review, code and post Credit card charges weekly. Audit and reconcile the credit card payments to the monthly statement.
  Credit cards need to be reconciled twice/month
  ; once at month‑end and then again for the billing statement. Prepare monthly cc books for Church administrator and SPR review.
• Prepare weekly check runs, schedule electronic bill payments, and maintain orderly digital/physical vendor payment files.
• Respond to vendor inquiries regarding payment statuses and resolve discrepancies or missing invoice data efficiently.
• Maintain tax documentation for vendors W-9’s, assisting with the distribution of annual IRS Form 1099s.
• Maintain the complete tuition cycle within Procare
  , including generating weekly/monthly invoices, processing automated payments, and recording manually received checks or cash.
• Monitor student accounts for overdue tuition, track late fees, and issue accurate, professional balance notices to parents and guardians.
• Partner with the Preschool Director to ensure new student enrollments, schedule changes, withdrawals, and subsidized funding vouchers are updated in Procare immediately.
• Reconcile Procare financial deposits with the church’s primary bank account and general ledger system on a weekly or monthly basis.
• Generate annual childcare tax statements for families at year‑end.

• Manage the complete tuition cycle within Procare
  , including generating weekly/monthly invoices, processing automated payments, and recording manually received checks or cash.
• Monitor student accounts for overdue tuition, track late fees, and issue accurate, professional balance notices to parents and guardians.
• Partner with the Preschool Director to ensure new student enrollments, schedule changes, withdrawals, and subsidized funding vouchers are updated in Procare immediately.
• Reconcile Procare financial deposits with the church’s primary bank account and general ledger system on a weekly or monthly basis.
• Generate annual childcare tax statements for families at year‑end.

Prepare routine accounts payable and tuition aging reports for review by the Finance Administrator or Finance Committee.

Assist Finance Administrator in processing contributions, the Sunday offering and online gifts. Prepare and send the weekly offering report email on Tuesdays, as needed.

Assist the…