Executive Administrative Assistant

Company Overview

Modern OB/GYN is committed to delivering compassionate, personalized obstetric and gynecologic care to every patient. Our dedicated team works collaboratively to ensure each individual feels valued, listened to, and cared for during every visit, upholding the highest standards of healthcare excellence.

We are seeking a highly organized and proactive Executive Administrative Assistant to support our healthcare practice. This vital role involves managing administrative tasks, coordinating projects, and providing exceptional support to our executive leadership team. The ideal candidate is detail oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

• Manage calendar schedules using Microsoft Outlook Calendar and Microsoft Teams, ensuring optimal time allocation for executives.
• Coordinate meetings, conferences, and events, including planning logistics and handling all related documentation.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meeting notes.
• Screen calls, emails, and other communications
• Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Assist with special projects and strategic initiatives.
• Serve as liaison between executives, employees, and clients.

• Proven experience in administrative roles within healthcare or professional office settings.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent typing speed along with transcription and proofreading capabilities.
• Familiarity with office software such as Docu Sign for electronic signatures.
• Experience with office equipment including multi-line phone systems and front desk operations.
• Knowledge of bookkeeping practices using Quick Books and basic financial recordkeeping.
• Exceptional communication skills with polished phone etiquette and customer service orientation.
• Join our team as an Executive Administrative Assistant to contribute to a supportive environment that values professionalism, efficiency, and compassionate patient care!

This job description is not intended to be an exhaustive list of duties. Responsibilities may evolve and change based on business needs.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location:

In person