Admin Assistant - Data​/Front Office

Administrative Assistant / School Front Office Receptionist

Reports to: Principal

Location: School

Position: Classified

Contract Days: 200 Days

Retirement: TRS

FLSA Status: Non-Exempt

Pay Scale: Support Staff A (A5)

Education: High School Diploma or GED;
Secretarial Experience.

Experience: Experience working in an office setting performing administrative duties.

Skills, Knowledge, and Abilities: Written and oral communication skills; ability to operate office machinery and handle multiple tasks; computer competence; typing and proofreading skills; pleasant personality; cooperative attitude.

To perform responsibilities listed below and maintain a working relationship with principal, administration and instruction staff, associates, parents, students, and the general public.

• Carry out the responsibilities of a receptionist
• Keep office attractive to reflect the spirit of the school
• Greet visitors and give directions to the appropriate person/place
• Answer the phone and take messages for all staff
• Assist with student and parent needs on demand
• Call for students as needed by parents or administration
• Update voicemail computer and voice system
• Identify authorized person who is picking up a child during/after school
• Organize Emergency Cards
• Record and file tardy slips
• Assist in maintaining the confidentiality of students and staff
• Assist other secretarial staff as needed

Provide assistance to principal and teachers in preparing materials and maintaining school records

• Filing
• Distributing information for personnel
• Distributing incoming fax information
• Make copies for classrooms and office
• Make postcards and labels to mail school information to parents and students
• Send out parent e-mails on a monthly/as needed basis
• Create various forms for office, teacher, student use
• Supervise the posting of school announcements
• Assist principal and teachers with children who have special needs
• Assist students with medical needs (medication, bandage, etc.)
• Direct students with discipline issues to their destination
• Assist in receiving, storing, making inventory, and disbursing instructional supplies and materials
• Assist all mail providers and distribute materials to staff (UPS, Fed Ex, etc.)
• Performs other duties as assigned by the principal

• Performance of this job will be evaluated annually in accordance with provisions of the HCSS Board of Control's policy on Personnel Evaluations.