Part-Time Senior Bookkeeper - Real Estate & LLCs

Job Description

About the Position

We are looking for an experienced, dependable Senior Bookkeeper to join our small entrepreneurial team in Knoxville.

This is a long-term, part-time position replacing our current bookkeeper, who is retiring after 18 years with us. She will be hard to replace, but her tenure says a lot about the kind of stable, comfortable, respectful working relationship we hope to build with the next person. She has agreed to stay on for several weeks of paid overlap to train her replacement and hand off every account personally, so you will not be walking into this cold.

The person in this role manages day-to-day bookkeeping, bill payment, and tenant receipts for approximately 15 real estate-related LLCs. Most are rental-property holding entities with relatively low transaction volume, so "15 companies" is far less overwhelming than it sounds. What the job does require is someone who keeps multiple companies, properties, bank accounts, loans, and deadlines cleanly separated and accurate.

This is a senior, full-charge bookkeeping position, not an entry-level role.

An Important Note On Quick Books

Our entities are maintained in Quick Books Desktop, with a separate company file for each LLC, and some of those are older legacy files. We are looking for someone genuinely proficient in Quick Books Desktop who is also comfortable in Quick Books Online. Strong, current Desktop skills are the priority.

Position Details

• Approximately 15-20 hours per week
• Flexible weekday schedule; you largely set your own hours
• On-site at our office near Baum Drive in the Bearden area
• $25-$32 per hour, based on experience
• Several weeks of paid training and overlap with our retiring bookkeeper
• Casual, comfortable office with no dress code
• Long-term position, established organization, consistent and predictable workload

What You Will Be Doing

• Manage accounts payable: review, code, obtain approval for, and pay bills on time
• Receive and record tenant payments and apply them to the correct property and entity
• Maintain accurate books for approximately 15 separate LLCs in Quick Books Desktop, with a separate company file for each entity, including older legacy files
• Record deposits, expenses, journal entries, owner contributions, owner distributions, and intercompany transfers
• Reconcile bank accounts, credit cards, loans, mortgages, and escrow accounts
• Maintain clean general ledgers and make sure every transaction lands under the correct company and property
• Correctly distinguish operating expenses, repairs, and capital improvements
• Monitor cash balances and give ownership a heads-up on upcoming bills or funding needs
• Maintain vendor and tenant records, invoices, receipts, and payment documentation
• Prepare routine financial reports for ownership
• Coordinate with our CPA and provide organized records for tax preparation and year-end
• Handle 1099 preparation and other annual bookkeeping requirements
• Flag discrepancies, unusual transactions, missing documents, and anything that does not look right
• Help maintain and improve our established bookkeeping procedures

Please note:

payroll is not part of this role, and tenant collections are handled by someone else. Your side of receivables is recording and applying payments accurately, not chasing them.

What We Are Looking For

• At least 3-5 years of hands-on, full-charge bookkeeping experience
• Strong, current proficiency with Quick Books Desktop, including older legacy company files
• Working proficiency with Quick Books Online
• Experience keeping books for multiple companies or entities in separate company files
• Solid experience with accounts payable, accounts receivable, bank reconciliation, and general ledger maintenance

  Nice To Have

  • Bookkeeping for rental property, commercial real estate, property management, construction, or real estate investment companies
  • Experience recording tenant receipts across multiple properties and entities
  • Familiarity with mortgage, escrow, security deposit, and property-level accounting
  • Experience coordinating records with an outside CPA
  • 1099 preparation experience