Administrative Assistant

Summers-Taylor, Inc., a leading heavy civil contractor in Johnson City, TN, is seeking an Administrative Assistant to support our construction operations. This role will handle document preparation, data entry, scheduling, and office coordination for project teams. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, safety-focused environment. You'll collaborate closely with managers and field staff, maintain accurate records, and help keep projects running smoothly while contributing to a family-owned culture built on integrity and teamwork.

Responsibilities

• Provide administrative support to project managers and office leadership
• Prepare, format, and track construction project documents, reports, and correspondence
• Maintain organized digital and physical filing systems for contracts, invoices, and records
• Answer phones, greet visitors, and route inquiries to appropriate staff
• Schedule meetings, coordinate calendars, and arrange conference calls
• Assist with data entry for job costs, timesheets, and project logs
• Support bid preparation by compiling documents and updating spreadsheets
• Process incoming and outgoing mail, deliveries, and shipments
• Order and track office supplies and assist with vendor coordination
• Ensure adherence to company safety and confidentiality standards in all administrative tasks

Required Skills

• Administrative support
• Construction document management
• Microsoft Office (Word, Excel, Outlook)
• Data entry and accuracy
• Records and file management
• Scheduling and calendar coordination
• Basic accounting or invoicing support
• Professional written and verbal communication
• Office equipment operation
• Time management and prioritization