Administrative Assistant

We are looking for an experienced Administrative Assistant to join our construction team. The ideal candidate will have previous experience working in a construction office and understand the fast-paced nature of supporting project managers, superintendents, subcontractors, vendors, and customers.

This is a great opportunity for someone who is highly organized, detail-oriented, dependable, and enjoys being the person who keeps the office and projects running smoothly.

• Provide administrative support to Project Managers and Superintendents
• Maintain project files, records, and documentation
• Assist with contracts, purchase orders, change orders, invoices, and billing
• Coordinate with subcontractors, vendors, customers, and field personnel
• Track project information, schedules, deliveries, and deadlines
• Prepare reports, spreadsheets, correspondence, and other documents
• Collect and maintain subcontractor and vendor paperwork
• Assist with accounts payable/receivable and invoice processing
• Schedule meetings, inspections, deliveries, and other project activities
• Maintain organized electronic and physical filing systems

• Previous administrative experience in the construction industry
• Strong understanding of construction terminology and documentation
• Excellent organizational and multitasking skills
• Strong attention to detail
• Professional communication skills
• Proficiency with Microsoft Word and Excel
• Ability to work independently and as part of a team
• Reliable, professional, and proactive work ethic

Catherine Kosiba