Office Manager - Johnson

JOB SUMMARY

This position is responsible for performing critical office-related duties at a professional level and is integral for the successful day-to-day operation of the physical office environment. The Office Manager is the face of the office, answering calls and greeting visitors the facility. The Office Manager provides assistance and follow-up to employees, management and executive-level leaders on a wide range of duties pertaining to general office operations, project setup and execution and accounting.

• Being physically present to unlock and lock the front door at the start and end of each business day.
• Obtaining the mail and any packages delivered to the front of the office; distributing to recipients daily.
• Answering all incoming phone calls (to the main line) in a professional manner and promptly directing calls to the appropriate resource.
• Ensuring that all office and vending supplies are fully-stocked. Procuring supplies as they are consumed.
• Ensuring that all copiers, printers and scanners are functioning. Arranging for repair of said equipment in the event of malfunction.
• Photocopying, scanning and laminating documents upon request. Assembling binders and presentations for distribution to customers.
• Maintain the local account for the office's mobile telephone provider. Coordinate the replacement of existing phones and procurement of phones for new employees.
• Maintain access control badges for all employees and visitors.
• Take the lead role in planning group and office-wide events, including (but not limited to) holiday parties, customer dinners, town hall meetings and employee appreciation functions. Working with various vendors to secure travel and meal reservations.
• At the request of project managers, arrange for meal service when customers visit the office (e.g. factory acceptance tests). Included are the setup and breakdown of service areas.
• Perform other related duties, as required and assigned by the Vice President of Operations, Southeast Region.
• Set a professional example to all employees by remaining accessible during business hours, maintaining a professional approach to all issues or concerns, and reporting any operational issues to the local executive leadership as needed.

• Work with our insurance and bonding agencies to obtain Certificates of Insurance and Bonding documentation for projects and distribute such to the applicable customers.
• Act as a fill-in Buyer (obtaining vendor quotations and generating purchase orders) when the Buyer is unavailable in cases of paid-time-off.
• Assist project managers with any requested tasks.

• Support the Norcross-based accounting and finance staff as the need arises.

• Being seated at a computer desk for multiple hours at a time.
• Some movement (bending, lifting less than 20 pounds, filing).

• Forty (40)-hour workweek with the hours of Monday
  - Friday, 8.00a - 5.00p ET, in office . Remote assignment is not available for this role.
• Must live within a commutable distance to the Norcross office to be present during the stated hours above.
• Office environment (individual offices, cubicles, conference rooms) with a small fabrication and warehousing area.

Educational/Experience Requirements

• Bachelor's degree preferred but not required.
• Five (5)-plus years of experience in office management.

Special Skills, Knowledge, or Abilities

• Confidentiality of sensitive information.
• Demonstrate highest level of ethical and professional behavior with the leadership ability to manage challenges in a calm and professional manner.
• Effective at multi-tasking and time management, combined with exceptionally strong interpersonal skills for positive interaction with employees, customers and visiting, out-of-town corporate staff.
• Must thrive in a fast-paced environment.
• Effective/accurate oral and written communication skills while exuding and above-average level of attention to detail, for accuracy.
• Excellent interpersonal and critical thinking skills
• Advanced Microsoft Office 365 Suite experience is preferred.

• Candidate must have a valid Georgia drivers license and insurance.

• Candidate must have reliable transportation and is required to have a good driving record, clean background, and drug screening results.
• Competitive salary commensurate with experience and excellent benefits package, including, matching 401k, PTO/Vacation and Paid Holidays.
• This role does…