Supervisory Acquisition & Utilization Specialist (Contract Liaison

Supervisory Acquisition Utilization Specialist

The Supervisory Acquisition Utilization Specialist renders expert contract pre-award and post award expertise to all Administrative and Clinical Service lines within the VA Healthcare System (HCS) and supported catchment area. Serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services, facility and environmental services, product acquisition and support services; and supervises a minimum of three Acquisition Utilization Specialists and four Purchasing Agents.

Duties include, but may not be limited to the following:

• Directs, maintains, and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service.
• Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews.
• Assists subordinate staff with performance issues as necessary; schedules and grants leave; and monitors overtime usage.
• Resolves informal complaints and grievances, discusses corrective actions with employees, and recommends appropriate disciplinary and/or adverse action.
• Plans, coordinates, and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides.
• Establishes, expedites, and reviews the micro-purchase orders and consolidation of all procurement packages.
• Serves as the Approving Official for approving reconciled purchase card transactions; and exercises Ordering Officer Authority in determining best value and contract sourcing.
• Develops sole source justifications in relation to cost, limited availability or unusual nature.
• Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment, supply, and/or service requirements.
• Prepares and processes requisitions and procurement packages to the Network Contracting Activity (NCA) for award for facility wide fund control activities; and interfaces with Fiscal/budget staff to resolve obligation and reconciliation issues.
• Furnishes instructions and explanations on new regulations and procedures; and prepares reports, briefs, and contract data for meetings, inspections, audits and in-progress reviews.
• Coordinates with leadership, staff, and other stakeholders to develop and execute acquisition strategies; and conducts analyses and recommends courses of actions.
• Monitors the procurement process from pre-award to final delivery of requirements; and ensures compliance with the terms of contracts.
• Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications, change orders, supplemental agreements, delivery order processes and all phases of contract administration.
• Performs other duties as assigned.

Work Schedule:

Monday-Friday 7:00am-3:30pm

Virtual:
This is not a virtual position.

Position Description/PD#:
Supervisory Acquisition & Utilization Specialist (Contract Liaison) / PD99867S

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved