Administrative Specialist

Johnston, Iowa

Full-time | On-site

Merit Management Group is based in Johnston, Iowa, where we actively manage and support a diverse portfolio of companies across multiple industries. We provide essential services such as HR, accounting, marketing, IT, and general operations that help our businesses run smoothly and grow stronger. Our team environment is professional, fast-paced, and collaborative. Each day brings new challenges, new ideas, and new opportunities to make a difference.

Join us and help build something meaningful.

We are seeking a reliable, personable, and professional Administrative Assistant to provide comprehensive administrative support across Merit Management Group and our portfolio companies. This full-time role supports a variety of operational, administrative, and confidential HR-related tasks while also contributing to cross-functional projects and initiatives. The ideal candidate is adaptable, detail-oriented, and eager to assist in a dynamic, fast-paced environment where priorities and needs evolve daily.

• Support cross-functional initiatives by coordinating with internal teams (IT, HR, Accounting, Marketing, Operations) and portfolio company leaders to ensure smooth execution of projects and deliverables.
• Assist with process improvement efforts, helping streamline administrative workflows, documentation standards, and operational systems across Merit and its portfolio companies.
• Provide administrative support during key investment activities, including preparing data, organizing diligence materials, and coordinating internal and external meetings.
• Build and maintain internal knowledge systems by organizing shared resources, templates, SOPs, and reference materials used across Merit and its portfolio companies.
• Assist in coordinating onboarding and integration activities for new acquisitions, including communication, documentation, and project support.
• Take ownership of specialized administrative areas such as vendor management, recurring project schedules, departmental reporting, or system upkeep, creating pathways for growth into higher-level responsibilities.
• Manage asset and fleet operations for portfolio company vehicles, including overseeing maintenance schedules, maintaining compliance and documentation, tracking assignments, and collaborating with operations teams to ensure efficient fleet utilization.

• 2+ years of experience in an administrative or HR assistant role
• Strong discretion and professionalism when handling confidential information
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Exceptional communication and interpersonal skills
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Detail-oriented, organized, and tech-savvy

At Merit, we offer an opportunity to contribute meaningfully to a growing organization. You’ll work alongside driven, collaborative professionals who value integrity, precision, and initiative. This is an excellent role for someone looking to deepen their administrative and operational skill set in a professional business setting.