Executive Assistant

Work To Support Our Mission of Making Purposeful Employment Possible in Central Iowa

Being a part of the Goodwill of Central Iowa team gives you a lot to feel good about. Whether you are working in our retail stores, providing direct support and training to our participants, or continuing your career at headquarters in operations or administrative support, you are making a difference in your community.

Learn how we are all working together to make purposeful employment possible for all central Iowans.

Goodwill of Central Iowa is seeking an Executive Assistant to support the CEO and COO. We are a people-focused team with a mission of making purposeful employment possible for all through our organization’s values of love, kindness, and respect.

• Experience communicating on behalf of an organization or executives
• Excellent written and verbal communication skills, with the ability to collaborate across diverse teams.
• Experience managing multiple projects and priorities
• Advanced proficiency with Microsoft Office suite including Outlook and Excel; experience using AI technology
• Ability to build and maintain trust and confidentiality
• Immediately eligible for holiday pay for 7 recognized holidays.
• Full benefits package including medical, dental, vision insurance, and more .
• Retirement savings account with 5% company match.
• PTO starting at an accrual rate of 18 days (3 1/2 weeks) per year!

The Executive Assistant reports to the CEO with dotted line to the COO. This position will provide multi‑faceted support and assistance to ensure the effective use of executives’ time, manage the schedules of the CEO and COO, manage internal or external communications and transactions, manage a variety of projects and deadlines. Manages all aspects of Board of Directors and relevant Board committee meetings;

provide preparation for events, speeches, and conferences. The Executive Assistant will establish and maintain positive and effective working relationships using organization values of Love, Kindness, and Respect with the Goodwill of Central Iowa (GCI) Leadership Team, employees, participants, and Board of Directors.

• Manages a wide range of executive administrative and support tasks; independently initiates and implements processes to manage projects, information, and communications.
• Manages schedules for the CEO and COO; prioritizes and prepares communications to various internal and external parties.
• Manages executive access and protects leadership time by directing requests and scheduling priorities.
• Organizes and prepares for meetings, including preparation of documents, reserving meeting space, preparing reports, and ordering and organizing food delivery.
• Provides administrative support to the Goodwill of Central Iowa Board of Directors and Goodwill of Central Iowa Foundation Board. This includes capturing meeting minutes, managing in‑person and virtual meetings, creating agendas, disseminating information, creating presentations, and organizing events.
• Proactively gathers all necessary information and materials to communicate and distribute in alignment with or in advance of deadlines.
• Accurately captures meeting notes and creates accurate meeting summaries that document decisions, events, and communication.
• Organizes documentation, presentations, forms, and resources using GCI’s current technology suite including Microsoft Office, SharePoint, Jira, etc. while leveraging the organization’s AI (artificial intelligence) tools.
• Develops and reviews presentations and reports for the CEO, COO and Leadership team, providing facilitation and presentation assistance as necessary.
• Plans and executes project management on behalf of the executives and leadership team in alignment with strategic priorities.
• Develops positive and strategic relationships within GCI’s values of love, kindness, and respect at all levels of the organization.
• Uses discretion, judgement, and knowledge of the organization to facilitate the executives’ activities, protects their time and priorities, and maintains confidentiality.
• Supervises Administrative Assistant position who primarily receives GCI visitors,…