Service Administrator

Department: Service Operations/Equipment Maintenance

JR Vinagro is seeking a highly organized and detail-oriented Service Administrator to support our Service and Parts Departments with daily operational and administrative functions. This position plays a key role in maintaining accurate work orders, purchase orders, and receivals within E360 while ensuring smooth communication between departments, vendors, and internal teams.

The ideal candidate will thrive in a fast-paced environment, possess strong administrative and coordination skills, and be comfortable managing multiple priorities throughout the day.

• Process purchase order receivals and maintain accurate records within E360
• Assist in the creation, tracking, and closing of work orders and purchase orders
• Work closely with the Parts and Service Departments to ensure timely updates and accurate documentation
• Monitor open work orders and purchase orders to ensure proper follow-up and completion
• Coordinate with vendors regarding deliveries, discrepancies, and order status updates
• Maintain organized service and purchasing documentation and system records
• Support scheduling, administrative reporting, and operational workflows as needed
• Ensure accuracy of data entry and system information across service-related functions
• Assist management with additional administrative and operational support tasks

• Previous administrative or service coordination experience preferred
• Experience with E360 or similar operational/service management software preferred
• Strong organizational skills with exceptional attention to detail
• Ability to multitask and manage priorities in a deadline-driven environment
• Proficient in Microsoft Office Suite, especially Excel and Outlook
• Strong communication and interpersonal skills
• Ability to work collaboratively across departments while remaining self-motivated

• Knowledge of service operations, purchasing processes, or fleet/service administration
• Familiarity with work order and purchase order management
• Experience supporting service technicians, operations teams, or parts departments
• Competitive compensation
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for growth and advancement

JR Vinagro is an equal opportunity employer