Commercial Operations Lead Leasing Documentation Coordinator

Description Job Code: MIS
614 – Lead Documentation Coordinator (same as Doc Coordinator at CAF) RC 2007825 Dept  – National Documentation East Job Band/Zone: P3 ($90,240.00 - $) Lead Documentation Coordinator – Asset Finance Description

Citizens Asset Finance (CAF) is headquartered in Johnston, RI and provides secured finance transactions for commercial clients. Products include loans, capital leases, synthetic leases, leveraged leases, direct finance leases and operating leases. CAF operates on a national business platform providing coverage to the equipment financing industry throughout North America.

Lead Documentation Coordinator is a critical member of the CAF documentation team, who is responsible for determining the appropriate financing documents; ensuring documents have been properly prepared, authorized and executed; confirming that all conditions precedent to closing have been met; and completing due diligence to perfect CAF’s security interest in the collateral. This role also ensures that all terms and conditions prescribed by the credit approval have been satisfied and transactions are consistent with product guidelines and regulatory requirements.

Because the Lead Documentation Coordinator brings experience and a thorough understanding of financing documentation to the role, this individual is expected to handle basic document negotiations and will maintain their own portfolio of complex transactions and portfolio of CAF customers as well as reviewing documentation packages of other team members.

• Review documentation packages prepared by Documentation Coordinators and outside legal counsel including documentation and collateral (invoice/asset) review, outgoing wire validation and approval and pre-bookings entered into system.
• Independently prepare and validate all legal documentation on complex loan and lease transactions to ensure documents accurately reflect the approved structure and comply with company policies and procedures.
• Provide initial drafts of document revisions based on negotiations or specific requirements outlined in the credit approval.
• Demonstrate knowledge of various types of equipment being financed to ensure appropriate documents are utilized and lien perfection in collateral occurs properly.
• Analyze and understand transactions, including pricing, deal structure, collateral evaluation, credit, and tax components (including sales/use taxes and property taxes).
• Manage the closing process with all parties, including customers, vendors, and internal and external counsel; authorize closings and instruct operations to disburse funds.
• Independently book transactions using the CAF front-end system (Rapport) and ensure all transactions are booked accurately and in a timely manner.
• Perform appropriate due diligence to ensure all conditions precedent are met prior to closing / funding a transaction
• Research and resolve complex operational issues
• Must be well versed in UCC requirements to review UCC searches, UCC1, UCC3
• Be able to review documents that CAF purchases and facilitate funding and pre-booking in system of record
• Support the Documentation Manager in establishing and maintaining appropriate procedures, training materials, control environment, metrics and reporting
• Act as an informal resource for colleagues on the team

• Requires 5+ years of related experience in financial services
• Prefer advance knowledge of post-approval to loan closing process for equipment finance transactions. Prefer strong knowledge of lease accounting system
• Prefer knowledge of specialty collateral including aircraft, marine, and rail transactions
• Strong…