Billing & Office Coordinator

ABOUT FISKE ELECTRIC:

From agricultural to industrial, to residential, commercial and medical, Fiske Electric provides responsible, sustainable and profitable electrical services. Family owned for more than 40 years, we cover the Front Range between North Denver and Cheyenne. We take pride in working on a wide range of projects, employ dozens of electricians, and offer our employees a variety of work and opportunities to learn and advance.

To review the open positions available at Fiske Electric or to learn more about each of our divisions please visit our website

Mission Statement
- * Powering today*.

Organizational Purpose –
* For a brighter tomorrow*.

What We Do: We do the right thing and are respectful.

Everything we do is based around the Fiske Way. Responsibly, Sustainably and Profitably. – Decisions, purchasing, vendor interactions, customer interactions, team interactions EVERYTHING!

We always know the score

We follow the set structures and SOP’s

We are self-motivated

We move at an aggressive pace

We find solutions

We deliver good, consistent results

We take pride in our craft and relationships with vendors, customer and teammates

We uphold a positive attitude and professionalism in every action/ interaction

We always consider the impact of our actions on others and Fiske Electric

We use clear constructive communication.

We listen

We comprehend the intent of the communication and respond constructively

We value our vendors, customers and teammates

We have humility

We show consideration by understanding and being sensitive to other’s situations

What We
* Don’t
* Do: We don’t do drama, we do work!

Drama is any behavior that undermines our team and our productivity.

We are not disrespectful

We do not triangulate/ gossip

We are aware of our tone of voice and body language

We do not make assumptions

We are not arrogant

We do not coddle each other/ nor are we overly sensitive

We do not meddle

We do not illegally discriminate bully or haze

ABOUT THE JOB

The Billing and Office Coordinator is responsible for accurate and timely invoicing, supporting job costing processes, and maintaining smooth day-to-day office operations. This role serves as a key communication hub between field technicians, project managers, accounting, and customers. The responsibilities of this job require regular, in-person office hours.

GROWTH OPPORTUNITIES

Fiske Electric offers our full support to employees interested in obtaining the next level of career growth and advancement. We believe electrical work is an excellent long-term career choice, and as such, want to invest in our employees who share this vision.

RESPONSIBILITIES

Billing & Invoicing

• Generate and process customer invoices for service calls, projects, and maintenance work
• Verify technician time, materials, and pricing before invoicing
• Ensure billing aligns with contracts, quotes, and change orders
• Manage progress billing and final invoicing for projects
• Submit invoices through customer portals where required
• Track unbilled work and ensure timely billing cycles
• Assist with collections by resolving billing discrepancies

Job Costing Support

• Review work orders for completeness (labor, materials, equipment)
• Coordinate with operations to ensure all costs are captured
• Support WIP (work-in-progress) tracking and reconciliation
• Flag inconsistencies between quoted vs. actual costs

Administrative / Office Coordination

• Act as central point of communication between office and field staff
• Answer phones, route inquiries, and support customer communication
• Maintain organized digital and physical records (jobs, invoices, POs)
• Support purchasing and inventory documentation (receipts, returns, etc.)
• Ensure office supplies and general office needs are maintained

Process & Systems

• Maintain accuracy in ERP/service management software
• Identify and help improve billing and administrative workflows
• Ensure data integrity across systems (customer info, pricing, job details)

QUALIFICATIONS

2+ years of billing, administrative, or office coordination experience

Experience in service, construction, or field-service industries preferred

Strong attention to detail and accuracy

Ability to manage multiple priorities and deadlines

Proficiency in Microsoft Office (Excel, Outlook) and accounting/service software

Strong communication and problem-solving skills

COMPENSATION & BENEFITS

• Salary starting at: $22-28/hour DOE
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401K
• Paid Time Off
• Pay: $22.00 - $28.00 per hour
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location:

In person