Executive Operations Assistant
Job in
Joliet, Will County, Illinois, 60432, USA
Listing for:
Joliet Junior College
Part Time
position
Listed on 2026-02-10
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 26.73 - 30.07 USD Hourly
USD
26.73
30.07
HOUR
Job Description & How to Apply Below
Overview
Position Title: Executive Operations Assistant
Job Description: POSITION TITLE:
Executive Operations Assistant
Status: Part Time
Department: President's Office (Office of Executive Vice President)
Division: President's Office
Classification: Non-exempt
Union: Non-union
Reports To: Executive Vice President
Placement: Support Staff - NUH
08
Hiring Range: $26.73 - $30.07 hourly
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
Position Summary
This position provides executive-level support to the Executive Vice President and Chief of Staff and requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. This position serves as a resourceful problem-solver, exhibiting a high level of professionalism and confidentiality.
Essential
Job Duties and
Key Responsibilities Provide high-level administrative support including calendar management, meeting coordination, and travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Assist in managing executive communications, including email and phone inquiries.Coordinate logistics for internal and external meetings, including agendas, materials, and follow-ups.Track and manage deadlines, action items, and deliverables for strategic initiatives.Support special projects and confidential assignments as directed by the Chief of Staff and Executive Vice President.Maintain organized filing systems and records, both digital and physical.Liaise with internal departments and external stakeholders on behalf of the executives.Maintain absolute confidentiality regarding all matters within the Office of the President.Provide coverage to the Office of the President in the absence of Executive Assistant to the Vice President.Perform related duties as assigned.Minimum Qualifications
Associate's Degree in Business or related field.Three (3) years of experience in an executive level administrative support.Proficient in MS Office Suite (Word, Excel, Visio, PowerPoint and Outlook) and Adobe Acrobat.Excellent oral, written, and interpersonal communication skills, detail-oriented with the ability to proofread and type accurately.Excellent customer service skills with the ability to effectively work with minimal supervision.Ability to establish and optimize efficient office organization.Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.Preferred Qualifications
Bachelor's degree in business or related fieldFive (5) years of office experience, preferably in a higher education environment.Workday experience.English and Spanish verbal and written communication proficiency.Demonstrated multicultural competence.Physical Demands
Normal office physical demands.Ability to travel between campus locations and to and from community events.Working Conditions
Duties are performed indoors in the usual office and/or outdoor environment.Part time, approximately 28 hours per week, with flexibility to support occasional extended hours based on executive needs.On-campus position, not eligible for remote work.Benefits
Not Benefit Eligible
Full Time/Part Time
Part time
Union (If Applicable)
Non-union
Scheduled Hours
40
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