Executive Assistant to Executive Vice President; EVP

Position Title

Executive Assistant to the Executive Vice President (EVP)

• Status:
  Full time
• Location:
  
  Professional, Grade S9
• Salary: $60,049 – $67,555 annually
• Union:
  Non-union
• Department:
  Executive Vice President
• Division:
  President’s Office
• Classification:
  Exempt
• Reports to:
  
  Executive Vice President
• Scheduled
  
  Hours:
  
  40

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age, and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

Reporting directly to the Executive Vice President (EVP), the Executive Assistant provides executive level support and exercises a high degree of confidentiality and discretion. Maintains a close and highly responsive relationship regarding day-to-day office management activities with the EVP, Chief of Staff for Strategic Initiatives and Operational Excellence (CoS), and other team members. Acts as a liaison to the direct reports and Cabinet level teams;

organizes and coordinates executive outreach and external relations efforts; oversees special projects. Work requires knowledge and understanding of the institution’s mission and vision, strategic plan, programs, and procedures.

This position works independently on projects, from conception to completion, exercising confidentiality and discretion. Demonstrates commitment to continuous quality improvement and to providing outstanding service to internal and external stakeholders and maintaining an overall standard of excellence for the staff in the Office of the EVP.

• Perform comprehensive office management duties to ensure operational efficiency. Manage competing demands proactively and expeditiously to ensure consistent follow‑through.
• Act as a key communication bridge between the EVP’s office and internal departments as well as external constituencies, maintaining professionalism and support.
• Welcome, greet, and assist visitors; review and route correspondence; coordinate meetings, events, and special functions; respond professionally to inquiries from Trustees, students, faculty, and staff.
• Keep the EVP, CoS, and team members informed of upcoming commitments, deadlines, and responsibilities; proactively track projects and ensure successful completion.
• Research, prioritize, and follow up on incoming issues and concerns; determine appropriate course of action for timely resolution.
• Assist with day‑to‑day office budget monitoring, including expense tracking, reconciliation, and reporting; initiate and complete all expense requisitions within the college’s information system.
• Support preparation and management of the annual office budget, ensuring accuracy and compliance.
• Complete a broad variety of administrative duties: calendar management; composing correspondence, presentations, and letters; maintaining webpages; coordinating travel arrangements, itineraries, and agendas.
• Prepare and deliver monthly reports and presentations as directed to support leadership review and decision‑making.
• Manage projects and special assignments by establishing objectives, conducting research, setting priorities, and monitoring progress.
• Communicate directly, on behalf of the EVP and CoS, with internal and external stakeholders on programmatic and operational initiatives.
• Schedule and coordinate events, including agendas, audiovisual equipment, and on‑site support.
• Partner with the President’s Office Executive Administrative Team to support projects related to office administration and Board of Trustees relations.
• Serve on college committees and cross‑functional teams as designated.
• Perform additional duties as assigned.

• Bachelor’s Degree in Business or related field or Associate’s Degree in Business or related field with five (5) years administrative assistant experience.
• Proficient in MS Office (Word, Excel, Canva, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent oral, written, and interpersonal communication skills;…