Administrative Assistant

About the role

The Administrative Assistant provides general administrative business support, including scheduling, correspondence, filing, mail handling, inventory management, and support to assigned Executive Assistant to CEO/CFO if applicable.

• Answer and route phone calls to appropriate parties.
• Schedule and coordinate meetings and appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems.
• Process incoming and outgoing mail and packages.
• Manage inventory and office supplies.
• Read and route incoming mail, locate and attach appropriate files to correspondence for company response.
• Answer and screen telephone calls; arrange conference calls.
• Coordinate manager schedule and/or make appointments.
• Welcome scheduled visitors and conduct them to the appropriate area or person.
• Conduct research, compile statistical reports.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.

• High school diploma or general education degree (GED).
• Minimum of 2 years of related work experience or equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time‑management, and multi‑tasking skills.
• Ability to prioritize tasks and work independently.
• Ability to read, analyze, and interpret general business/professional journals, technical procedures, or regulations.
• Ability to write reports and/or business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, customers, or other employees.

• Freedom to work from another location—including an international destination—for up to 30 consecutive calendar days per year.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by law.

Insight does not accept unsolicited resumes from recruiters or employment agencies. Unsolicited resumes will be treated as direct applications from the candidate, and recruiters or agencies who submit candidates for this position without a prior, written vendor agreement will not be eligible for any form of compensation, even if the candidate is hired.