Executive Assistant

City/State:
Nyack, New York Department:
Administration_2

Work Shift:

Day Work Days: MON-FRI Scheduled

Hours:

8:30 AM-5 PM Scheduled Daily

Hours:

8.5 HOURS Scheduled Weekly

Hours:

40 Hourly Rate/Range: $30/hr.

- $40/hr for positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

The Executive Assistant to the Vice President of Human Resources provides highly confidential, advanced administrative support to the VP of HR. This position serves as a key coordination point for calendaring, meetings, correspondence, records management, policy review, and labor relations support in a complex healthcare and union environment. The role requires a high degree of discretion, sound judgment, professionalism, and the ability to manage multiple priorities in a fast-paced setting.

• Education:
  
  Associate’s degree required; bachelor’s degree preferred.
• Experience:
  
  Minimum of 5 years of experience as an Executive Assistant to a senior manager or above. Preferred experience in a healthcare setting and/or union environment. Familiarity with labor relations, grievance administration, and HR policy coordination.
• Other:
  Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint. Workday and UKG/Kronos experience preferred. Demonstrated experience handling confidential information with discretion and professionalism. Strong organizational, communication, and time-management skills. Ability to work independently, prioritize effectively, and manage competing demands in a deadline-driven environment.

• I will commit to work together in a courteous, respectful manner. I will demonstrate a positive spirit of service with all employees with whom I interact.
• I will:
  Place team success above individual recognition. Be receptive to new ideas and approaches within my workplace. Offer assistance generously without hesitation.

• I will be accountable, responsible, and self-directed in all aspects of my work at all times.
• I will:
  See projects through to ensure completion. Problem solve with patients, family members, and other employees. Follow up to ensure a resolution.

• I will demonstrate positive communication in a clear, courteous and appropriate manner at all times.
• I will:
  Use effective verbal and written communication to patients, families, visitors, and fellow employees using the principles of AIDET (Acknowledge, Introduce, Duration, Explanation, Thank You) Use positive communication in my tone of voice, body language, and choice of words.

• I will dress in a manner that reflects a professional and positive image of the hospital at all times.
• I will:
  Maintain a clean, neat, and professional appearance. Adhere to the Hospital's dress code policy. Promote and adhere to Montefiore Nyack Hospital's guidelines regarding a safe and clean work environment for employees, patients and visitors.

• I will demonstrate the ability to provide timely feedback and communication to patients, visitors, and coworkers.
• I will:
  Respond empathetically. Apologize for delays and concerns.

• I will strive to ‘do my best everyday’ in exceeding customer expectations.
• I will:
  Anticipate and address my patients’ and customers’ needs. Avoid negativity…