Records Clerk

Position Title:

Records Clerk

Job Description:

POSITION TITLE:

Records Clerk; STATUS:
Part-Time; DEPARTMENT:
Campus Police; DIVISION:
President's Office; CLASSIFICATION:
Non-exempt; UNION: TOSSC-AFT Local 604;

REPORTS TO:

Chief of Police; PLACEMENT:
Grade 106; HIRING RANGE: $21.74 - $23.04 hourly.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

The Police Records Clerk is responsible for performing a variety of administrative and clerical tasks to support the department's records management. Key duties include entering data, filing, sorting incoming mail, and assisting with walk-up inquiries at the service window. The Clerk will also answer phone calls and provide information related to police records. This role ensures that all police and court records are accurately maintained, up-to-date, and easily accessible.

Additional responsibilities include performing other duties as assigned.

• Digital recordkeeping: perform record keeping on all police/college systems and outside computer systems including Premier 1 (P1).
• Will County Clerk/State's Attorney Offices: serve as point of contact with Will County Clerk and State's Attorney for all matters regarding criminal & traffic cases including subpoena and court date notifications to officers; maintain and forward copies of reports/tickets; review and maintain confidential records or report data.
• Parking/Regulation/Student Code Tickets: enter & process all tickets; maintain and process paid/void appealed tickets.
• Arrest Files: maintain and update arrest files including court case dispositions and identification files.
• Traffic Crash: process all Traffic Crash reports and forward copies to I-DOT, Department of Transportation and insurance companies.
• Racial Profiling: maintain and submit all mandated data to I-DOT on line.
• College Van & Rental Vans: coordinate and schedule all College and Rental vehicle usage; process all requests and reservations, cancellations; process mileage charge backs for reimbursement; maintain and log all fuel credit card & I-pass usage.
• Expungements: handle and maintain and process all expungement requests from Will County Clerk/ASA office.
• FOIA: gather campus police reports and disseminate reports to FOIA liaison for processing; process police/military background records checks.
• Crime Log: process and maintain the college crime log.
• Records Disposal: when local records disposal certificate is received, collect & assemble records that are ready for disposal.
• Ticket Appeals/Committee: process all appealed tickets; set up meetings with appeal committee members.

• High school graduate or equivalent.
• Possess and maintain valid driver's license.
• Thorough knowledge of computer database entry, retrieval and word processing.
• Strong working knowledge of law enforcement and court practices.
• Strong organizational, multitasking and problem-solving skills.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

• Strong working knowledge and experience within the Records Management System.
• Prior records or office operations experience.
• Knowledge of National Incident-Based Reporting System (NIBRS).
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Technical Office Support Staff Council (TOSSC)-AFT Local 604.

Full Time/Part Time:
Part time

Union (If Applicable): TOSSC

Scheduled

Hours:

28