Joliet, IL – Special Events Coordinator

TITLE:

Special Events Coordinator
JOB CODE:
DEP/DIV:
Cultural Affairs & Special Events
ESTABLISHED: 12/09/2025

REPORTS TO:

Director of Cultural Affairs & Special Events
FLSA STATUS:
Exempt
EMPLOYEE STATUS:
Full Time

LOCATION:

Billie Limacher Bicentennial Park
SALARY/GRADE: $70,000 – $115,621

Classification 7/ Group III

GENERAL PURPOSE

The Special Events Coordinator provides essential support to the Cultural Affairs & Special Events Department. Primary responsibilities include coordinating the City’s event permitting processes for festivals, filming, parades, and neighborhood block parties; maintaining the Citywide events calendar; and supporting public art initiatives while maintaining and updating the City’s public art inventory and database.

The coordinator also assists with on-site logistics, vendor coordination, communications, and operational needs for City-produced cultural programs and special events. This role ensures that events are well organized, compliant with City requirements, and contribute to a vibrant and engaging community experience throughout Joliet

• Facilitate the City’s special event permitting process for festivals, filming, parades, and block parties.
• Serve as a liaison with City departments and agencies to coordinate logistics, public safety, and municipal services for permitted and City-sponsored events.
• Manage a Citywide events calendar.
• Support City-produced programs and events at Billie Limacher Bicentennial Park, City Square and as directed in the neighborhoods, including site planning, layout, permitting, contracts, and technical production elements such as staging, lighting, sound, accessibility, and power.
• Coordinate on-site staff and contractors to ensure smooth and successful event execution.
• Maintain and update the City’s public art inventory and database, including condition reports and maintenance schedules.
• Support the Director of Cultural Affairs & Special Events and the Joliet Arts Commission by preparing meeting agendas, reports, correspondence, and facilitating communication between commissioners, staff, and City departments.
• Coordinate and implement City-led public art projects, including murals, sculptures, temporary installations, and creative placemaking initiatives.
• Coordinate the public art review and approval process, ensuring compliance with City policies and alignment with community and cultural goals.
• Administer calls for artists, selection panels, and artist contracts.
• Collaborate with City departments, developers, and community organizations to integrate art into public spaces and capital projects.
• Perform additional related duties as assigned.

• Knowledge of event planning, public art processes, and municipal permitting procedures.
• Strong organizational and project management skills with the ability to manage multiple programs simultaneously.
• Ability to collaborate effectively with City staff, community partners, artists, and event organizers.
• Proficiency in Microsoft Office Suite and project management or database tools.
• Excellent written and verbal communication skills, including report writing and public presentation.
• Familiarity with contract administration, budgeting, and procurement processes.
• Commitment to diversity, equity, and inclusion in cultural programming and community engagement.
• Creative, detail-oriented, and adaptable to changing priorities and timelines

• Bachelor’s degree from an accredited college or university in arts administration, public administration, communications, event management, or a related field.
• 2–4 years of professional experience in special event coordination, public art administration, or cultural programming.
• Experience working in a municipal, nonprofit, or community arts environment preferred.
• Any combination of education and experience that demonstrates the required knowledge, skills, and abilities will be considered.

Must possess a valid State of Illinois motor vehicle operator’s license.

Telephone, personal computer with appropriate software, copy machine, 10-key calculator, fax machine and any other…