Senior Marketing Coordinator

Who We Are Rail Pros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support.

We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged.

The Senior Marketing Coordinator assists with proposal responses, leads the industry event attendance process and other general marketing tasks working with the Marketing Manager and Marketing Director.

• Lead proposal coordination efforts for required content, including resumes, project summaries, technical write ups, and forms
• Perform proposal compliance reviews and participate in color reviews
• Provides oversight of the master library of proposal data and maintains updated information
• May lead proposals under the direction of a proposal manager
• Assists in the implementation of marketing and proposal strategies
• Manages the industry event calendar for Rail Pros
• Executes registration of attendees and secures any required sponsor ships or exhibit space
• Coordinates industry event communication and planning with Marketing Manager
• Oversees the packing and shipping of industry event materials
• Monitor group inboxes for marketing and proposal requests
• Other duties as assigned or required to meet the business needs

• High level of proofreading/editing skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills
• Must be a self-starter and able to move projects forward independently, prioritize tasks, and meet deadlines
• Positive mindset and “can-do” attitude
• Ability to multi-task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills
• Proficient in Adobe InDesign, Microsoft Word, PowerPoint, Excel, and Outlook

• Bachelor's degree in English, Marketing, Journalism, Communications, or related degree (Will consider equivalent work experience)
• Minimum of 5 years of recent experience working in Marketing, Business Development, Proposals, or Graphics department

• Proven experience in new system implementation is a plus

• A People First Culture (Caring):
  At Rail Pros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align
  29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing):
  Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress):
  Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation):
  Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions Rail Pros as a leader in the rail and transit space.

• Comprehensive Health Insurance:
  Includes medical, dental, and vision coverage.
• Additional Coverage Plans:
  Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, d, Pet Insurance:
  Added…