Administrative Assistant-Sales Department

Job Description

Amazing opportunity for a talented administrative professional. This highly visible position will work for a stable, dynamic organization and will provide administrative support for the sales efforts of the company. This is a Monday-Friday on site position. Recruiter:
Connie Stathopoulos

This position has the following responsibilities:

• Management and coordination of all the administrative tasks necessary to support the go-to‑market strategies and challenges of the Sales Department
• Direct support to one or more Sales Managers; supporting their needs in servicing the customers
• Attending and offering administrative support during in‑town Sales Shows
• Preparing product price quotes for customers
• Preparing sales reports as needed using system generated reporting and Excel‑based formats
• Prepare correspondence for Sales Managers, addressed to customers, manufacturer’s representatives and sales brokers
• Responding to customer inquiries and requests
• Processing Product Sample Orders - enter sample orders in system, perform quality checks and facilitate shipment/fulfillment
• Coordinate travel plans of sales managers.
• Coordinate Sales Shows, including manager schedules, travel and entertainment scheduling.
• Prepare expense reports for assigned Sales Managers.

• Minimum of five (5) years’ experience in an administrative or customer service support role within a sales department.
• Bachelor’s Degree or professional experience equivalent a plus
• Strong Microsoft Office skills with an emphasis on Excel spreadsheets. ERP systems such as Oracle experience a plus
• Strong written and verbal communication skills essential.
• Well organized, with strong multi‑tasking skills‑set.
• Looking for candidates who thrive in a fast‑paced environment.
• Detail oriented with excellent follow‑up skills.
• Strong customer service orientation.
• The ability to work independently is a must.