Bookkeeper - HR-NE_Administration

Bookkeeper

Bookkeeper - HR--101

The Salvation Army, an internationally recognized non-profit, faith-based organization, has an opening for a Bookkeeper for the Southern Territory Headquarters, located in Jonesboro, Arkansas.

Performs specialized clerical and bookkeeping tasks in the recording and maintenance of precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as administering the day-to-day operations the Great Plains Accounting Program by using functionalized double-entry accounting package, checking entries, issuing checks, balancing accounts, and preparing financial reports; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of The Salvation Army financial accounts.

Maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares journal entries; balances accounts and prepares reports. Communicates daily with assigned regional accountant to review and post journal entries.

Prepares, processes, enters data and maintains accounts payable records; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order, enters data into the accounts payable system; runs reports weekly to determine bills that are due; runs checks, and distributes checks.

Receives, processes, enters data and maintains cash receipts records; prepares daily tabulations and reports of cash receipts; codes receipts to proper funds; enters data into the accounting system. Prepares deposit slips and makes daily deposits. Prepares cash and checks for deposit by completing deposit slips; ensures that deposits are made daily.

Collects and maintains receipt records for money owed from officers, employees, and clients for personal phone calls, uniforms, membership fees, temporary cash advances, etc.

Generates reports from Great Plans as required by the Corps Officer, Advisory Board and Divisional Headquarters.

Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.

Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits. Retains and files proper backup.

Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous invoices.

Verifies monthly bank statement transactions with checkbook register printout; identifies and codes all bank adjustment transactions; gets officer’s authorization on bank statement before faxing to Regional Accountant to complete bank reconciliation.

Maintains checking accounts by making timely deposits, tracking bank balance and reconciling, accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.

Develops and maintains a filing system of a variety of financial documents; maintains and utilizes and bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.

Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, post and indexes information and inputs data into computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.

Prepares and processes employee records and payroll; collects employee time sheet; records hours on worksheets and balances the same; serves as liaison to the payroll administrator vendor and shares payroll figures; mails original worksheet to Divisional Headquarters and maintains a copy of the same.

Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report. Serves as liaison between staff and insurance, personnel, and payroll departments; answers questions, obtains clarifications on policies and assistance in processing insurance claims; may be responsible for reporting all injuries and accidents for…