Graduate Assistant

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

The Office of the Vice Chancellor for Enrollment Management (VCEM) seeks motivated and detail-oriented Graduate Assistants to provide administrative, communication, and project support to the division. Graduate Assistants play an integral role in supporting daily office operations, coordinating meetings and events, assisting with communications, managing data and records, and contributing to division-wide initiatives. This position is ideal for graduate students who are organized, collaborative, and interested in higher education administration.

• Perform general administrative duties as assigned, including data entry, filing, scheduling, and responding to emails and phone inquiries.
• Manage departmental calendars, coordinate meetings, reserve rooms, and assist with scheduling for the division.
• Prepare, organize, and maintain physical and digital files, reports, presentations, and other office materials.
• Maintain an updated inventory and supply system for the VCEM office.
• Draft, edit, and distribute official communications, announcements, and bi-weekly division-wide newsletters.
• Assist the Executive Assistant with clerical duties
• Assist the VCEM with any additional projects

• Maintain accurate and confidential records related to departmental operations, student information, and other key data.
• Generate reports and assist with basic data analysis to support planning, decision making, and strategic initiatives.
• Ensure compliance with data protection standards and maintain confidentiality of sensitive information

• Strong computer skills with proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with Canva and other office technologies preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Ability to work independently while also collaborating effectively within a fast‑paced, team‑oriented environment.
• Demonstrated professionalism, discretion, and ability to handle sensitive information.
• Ability to follow instructions, adhere to assigned schedules, and meet deadlines consistently.

Graduate Assistants are expected to work an average of 20 hours per week and maintain regular and reliable attendance

Please note:

all position postings close at 12:00 am CST on the position closing date.

• Graduate Students must have a cumulative GPA of 3.0 on graduate work in order to be eligible for a Graduate Assistant position.
• Master and Specialist GAs must complete a minimum of six hours of graduate credit during a regular semester. Their total credit hours (graduate and undergraduate) cannot exceed 12. Three graduate credit hours are required in the combined summer terms in order to hold a GA position in any summer term. Total summer credit hours may not exceed seven per summer term.
• Doctoral GAs are required to take a minimum of nine credit hours during the regular semester and three credit hours during each summer term an assistantship is held. ASU's system currently does not update to reflect the full‑time status of GAs who meet these registration requirements.