Transaction Closing Coordinator

The Transaction Coordinator at Adkins & Reid Holdings will own the day-to-day coordination of both the buy and sell sides of real estate deals (flip, wholesale, subject-to, buy & hold) across Arkansas and Tennessee. You’ll drive files from contract to close by sending contracts/addenda and assignment agreements, opening escrow/title, requesting payoffs, coordinating with homeowners, lenders, title companies, and lienholders (including occasional lien negotiations), managing closing timelines, utilities, access/lockbox details, and keeping everything documented and organized in Podio + Google Drive.

This role requires fast, clear communication, high organization, empathy with distressed homeowners, and a relentless pursuit of execution—especially in time-sensitive situations like last-minute foreclosure timelines.

• Send contracts, addenda, and assignment agreements.
• Open escrow and title; coordinate with title companies and lenders.
• Work directly with homeowners to request payoff info, documents, and signatures.
• Coordinate closings and keep timelines on track.
• Negotiate liens/debt with lienholders when needed.
• Turn utilities on, ensure they are paid, and manage access logistics (lockbox codes, etc).
• Maintain clear, consistent communication with homeowners, title, lenders, and the internal team.
• Ensure all documentation is recorded and stored properly (Podio + Google Drive).

• Light website updates.
• Posting/adding items to social media.
• Perform miscellaneous operations tasks as needed.

• Proven high-ownership execution: You reliably push deals/tasks to completion and don’t stop at “waiting to hear back.”
• Exceptional communication: Clear, fast, professional communication via phone, text, and email; able to keep all parties aligned and moving.
• Urgency + follow-through: Comfortable driving action when timelines are tight (including last-minute foreclosure situations); you do not become the bottleneck.
• Highly organized: Strong document control, task tracking, and deadline management across multiple files simultaneously.
• Homeowner-facing skills: Able to empathize with distressed homeowners while still asking uncomfortable questions and guiding them to action.
• Coordination strength: Confident working with title companies, lenders, lienholders, contractors, and internal teams to keep files progressing.
• Problem solver under pressure: Calm, resourceful, and persistent when the file gets messy (title issues, move-outs, payoff delays, etc).
• Team-first mindset: Experience working alongside others in a team environment (and/or leading), comfortable with direct feedback and fast pace.
• Schedule flexibility: Able to work 8–5 typically, with occasional after-hours/weekend availability when a deal requires it.
• Tech competent: Able to manage inbox, keep CRM updated, and maintain organized digital files. Tools:
  Comfortable using Podio (or willing to learn quickly) and Google Drive for file management and communication tracking.

• Title company or escrow experience
  , especially resolving title issues and clearing problems to close.
• Real estate agent or transaction coordination background (investor-side preferred).
• Loss mitigation/mortgage servicing experience
  , including navigating payoffs, delays, and lender processes.
• Lending exposure
  , such as experience assisting a commercial lender or working with loan documentation.
• Lien negotiation experience (or a demonstrated ability to negotiate with third parties professionally).
• Experience helping build SOPs/process documentation in a growing business.

$45,000 – $75,000 yearly