Project Program Specialist

Please note:

all position postings close at 12:00 A.M. CST on the position closing date. A-State participates in E-Verify.

Project Program Specialist Working Title Assistant Curator/Arts Administrator Position #
A00501 Department Bradbury Art Museum

The Project Programs Specialist is responsible for developing and coordinating museum programs and educational events. This position is governed by state and federal laws and agency/institution policy.

• Assist with preparation, installation, oversight, and deinstallation of exhibitions
• Support exhibition design and layout planning
• Create, order, and install exhibition vinyl and interpretive materials
• Pack, ship, and document outgoing exhibitions; coordinate return shipments
• Conduct exhibition photography for documentation and publicity

• Assist in maintaining exhibition records, timelines, and checklists using Airtable or similar platforms
• Track participation counts for exhibitions, programs, tours, and events
• Organize digital files, images, and documentation in accordance with museum and university standards

• Assist in scheduling and leading tours for classes, campus groups, and community visitors
• Assist in scheduling and assisting with public programs, lectures, and events
• Assist with campus-wide initiatives and interdisciplinary collaborations

• Create and order exhibition handouts, postcards, and envelopes
• Assist with writing and distributing press releases
• Assist in coordination of radio interviews and media outreach
• Maintain and update museum website content (exhibitions, events, announcements)

• Support relationships with faculty, academic departments, student organizations, and community partners
• Represent the museum at campus and community events as assigned

• Knowledge of museum operations, exhibition practices, and curatorial processes
• Ability to manage multiple projects and meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a small museum environment
• Proficiency with standard office software and digital platforms; ability to learn museum-specific systems
• Ability to handle artworks safely and assist with physical installation tasks
• Knowledge of current practices in art museum programming
• Knowledge of museum collections policies and procedures
• Knowledge of research methods and techniques
• Knowledge of photography and digital imaging procedures and practices
• Ability to operate computerized museum cataloging system
• Ability to operate digital camera equipment
• Ability to organize records, files, and collections
• Ability to handle fragile objects/artifacts
• Ability to plan and coordinate special events
• Ability to lead art workshops and tours
• Ability to work independently as well as within a team
• Experience in planning and presenting public programs related to the visual arts
• Highly organized and efficient with all details and tasks
• Excellent verbal and communication skills
• Proficiency in the use of Microsoft Office applications and Adobe Suite
• Familiarity with website maintenance preferred

• Monday - Friday
• 8:00 a.m.
  
  - 5:00 p.m.
• Additional hours as requested and/or needed
• Regular and reliable attendance

• The formal education equivalent of an earned Bachelor’s Degree in art education, art history, studio art, museum studies, or a related field (Master’s Degree preferred)
• Two (2) years of experience leading art tours, presenting art programs, working in an art museum or art education related environment