Grants Writer

Grants Writer

This position is responsible for the coordination of grant researching and writing. This position is responsible for administering grants and outside funding to ensure City grants are properly administered, recorded, spent, documented, and reported.

Essential duties and responsibilities include:

• Ensuring fund availability for all grant applications.
• Researching and identifying potential sources of funding; preparing written reports outlining grant opportunities; informing departmental grants representatives of specific grant opportunities.
• Coordinating work with department heads to implement programs.
• Serving as liaison between the City and grant providers; seeking out and developing contacts with key individuals.
• Conducting periodic and regular review of grants files for compliance with grant requirements.
• Ensuring reports are prepared and submitted per grant requirements on a timely basis.
• Establishing and ensuring maintenance of a grant filing and information system to monitor grants throughout the grant life, to provide responses to information requests, to ensure reconciliation between the City's financial records and grantor records, and which meets all grant requirements.
• Developing cost allocation, obtaining grantor approval of cost allocations, and ensuring effective implementation of the cost allocations; reviewing and updating cost allocations in a timely manner.
• Monitoring grant reimbursement requests to ensure regular preparation; tracking request and receipt of grant reimbursements.
• Ensuring the development and maintenance of departmental grant filing systems to capture and file necessary documentation.
• Addressing documentation and reporting issues with departmental personnel; advising management as necessary.
• Appearing before funding agencies to present information required for consideration of requested grants.
• Performing any other related duties as required or assigned.

Qualifications to perform this job successfully include:

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree, plus 4 years related experience and/or training, and 19 to 23 months related management experience, or equivalent combination of education and experience.

Ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.