HR Payroll Specialist

The Human Resources Payroll Specialist performs a wide range of duties related to the maintenance and processing of payroll records and reports. Interacts with and provides information to employees, students, department heads, and public and private agencies. Provides clerical and operational support to the payroll function and the entire HR department. Keeps records and serves as a backup to the Payroll Manager.

Responsible for processing time records and payment of all hourly employees. Includes collection of records, checking for accuracy and appropriate authorization, and processing payroll to completion for all non-exempt employees. Ensures all data is properly entered in Banner: review documents; ensure appropriate wage information; handling tax withholding forms to send to State of Missouri; other payroll processes.

Responsible for processing time records and payment of all hourly student employees. Includes collection of records, checking for accuracy and appropriate authorization, and processing payroll to completion for all student employees. Ensures all data is properly entered in Banner; review documents; ensure appropriate wage information; handling tax withholding forms to send to State of Missouri; other payroll processes.

Assist with set-up, maintenance, and modification of approvers in web-time entry.

Sends campus announcements when needed for changes to payroll dates and deadlines.

Prepares manual payments in instances where special payment is required; involuntary termination, ACH bank returns for closed accounts or for any other circumstances where payment is necessary.

Communicates with various department supervisors and employees regarding late or no timesheet submission. Runs reports as needed in support of the payroll process.

Assists with payroll adjustments such as insurance premiums, paid leave, FMLA.

Compiles payroll data such as garnishments, vacation time, insurances and 403(b) deductions.

Assists campus personnel and student employees with various questions including hours paid, hour reporting processes and accruals.

Prepares and submits Federal and State taxes.

Annually develops and updates payroll calendars in appropriate systems for Web-time-entry.

Researches international tax treaties, assists international student employees with form 8233, sets up tracking system for required updates, completes year-end form 1042-S for international student employees and organizes distribution to employees.

Assists with the organization and distribution of annual W-2’s and 1095C’s.

Manages the annual billing or retiree life Insurance premiums; prepares bank deposits and applicable journal entries; updates files and mailing list.

Performs various payments and corresponding journal entries, account reconciliations, and provides General Ledger support for reconciliation of accounts associated with payroll deductions, i.e. Life Insurance, Child Supports, Uniforms, etc.

Coordinates with the State of Missouri Central Accident Reporting Office (CARO) on all workers compensation reports of injury, monitors claims and provides necessary resources to injured employees and supervisors including coordination with FMLA, payroll and return to work programs for light duty assignments. Communicates campus updates to any State of Missouri work comp processes.

Annually updates tax forms for all employees claiming “exempt from taxes” status and obtains current documents.

Assists Student Employment coordinator with reconciliation of work-study grant expenditures: per pay period and fiscal year-end.

Reviews student employees who are employed but not enrolled during summer sessions for FICA exempt status.

Cross‑trains for complete payroll process in absence of Payroll Manager.

Assists in monitoring reports to ensure ACA guidelines are being met regarding hours worked. May include monitoring hours worked for MOSERS eligibility on part‑time employees.

Responds to Division of Employment Security (unemployment) request and correspondence.

Assists in the electronic file maintenance process by scanning applicable payroll and HR documents.

Serves as the backup for the HR Coordinator &…