Purchasing and Inventory Technician

Purchasing Inventory Technician Purpose Statement

The job of Purchasing/Inventory Technician is done for the purpose/s of providing support to the purchasing process and assigned department staff with specific responsibility for processing bid and purchasing documents and materials and responding to related inquiries; and maintaining vendor/source information and inventories.

• Assist in the ordering process (e.g. information for vendors, purchasing operation reports, etc.) for ensuring smooth and accurate operation of the Purchasing Department.
• Assist with scheduling events in the HVAC system as well as routing HVAC issues to our third-party HVAC contractor.
• Attend meetings (e.g. unit meetings, etc.) for conveying and gathering information required to perform job functions.
• Compile information from a variety of sources (e.g. District purchasing policies, vendors, administration, etc.) for providing accurate and reliable information for the purchasing operation while remaining in compliance with district policies and procedures.
• Inform stakeholders on a wide variety of purchasing-related topics (e.g. ordering and purchasing procedures, available funds, etc.) for facilitating the purchasing process with in established district guidelines and business practices.
• Issue purchase orders with assigned limits for facilitating on-site ability to acquire required supplies and equipment.
• Maintain purchasing documents, files, and records (e.g. purchase orders, vender files, bar codes, etc.) for ensuring the availability of documentation while complying with established policies and regulatory guidelines.
• Perform clerical functions (e.g. distributing purchase orders, scheduling, copying, placing bar codes, etc.) for supporting departmental activities including Safety and Security, Health, Operations, Transportation, Food Service, and other various departments.
• Prepare documents, files, and records (e.g. lists, control logs, reports, bar codes, etc.) for documenting activities, providing references, conveying information, and complying with established financial, legal, and administrative requirements.
• Process financial data and documents (e.g. incoming purchase requisitions, purchase orders, bar code information, etc.) for supporting purchasing operation in compliance with established guidelines.
• Research a variety of information (e.g. payment histories, vendor information, etc.) for ensuring the accuracy of provider payments and of Purchasing Department records and Accounts Payable.
• Respond to inquiries from a variety of stakeholders (e.g. vendors, administration, staff, etc.) for providing information, direction, and referrals.
• Maintain district database and accountability for all district real estate properties and equipment.
• Conduct annual audits and on-site inspections to account for all district property.

• Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; office management procedures; concepts of grammar and punctuation; and purchasing procedures, practices, methods, and terminology.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data;

and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; setting priorities;

and working with detailed information.

Responsibilities include working under limited…