Child Nutrition Secretary

Child Nutrition Secretary (Middle School)

The job of Child Nutrition Secretary (Middle School) is done for the purpose of executing the activities and functions of the school food service program, under the direction of the Head Secretary and the site Principal; providing a wide variety of support processes for food services at school site; establishing and maintaining records; compiling and distributing materials and reports; assisting the Building Principal;

and responding to inquiries from a variety of internal and external sources. This job reports to Building Principal.

Essential Functions:

• Assist with counting cafeteria receipts for ensuring accuracy in the completion of school site financial nutrition processes.
• Implement breakfast and lunch support processes (e.g. tracking sales, counting monies and preparing deposits, receiving and screening lunch applications, sending notices for negative accounts and developing pay agreements, handling bills for cafeteria, sending to appropriate personnel, entering daily milk reports into software, etc.) for ensuring optimal operation of breakfast and lunch at school site.
• Perform office support activities (e.g. typing, managing phones, assisting students and teachers, assisting with enrollment, filing free and reduced lunches reports, handling bills for cafeteria, maintaining required records, etc.) for ensuring completion of central office processes.
• Prepares a variety of reports (e.g. food service reports, secondary cash reports, reconciliation reports, daily records of lunches served, food service daily income record, secondary cash records, yearly audit reports, etc.) for documenting activities, providing written reference, and conveying information.
• Processes a variety of documents and materials (e.g. compiling and recording assignments for site homework software, taking pictures of new students, creating I.D. cards, etc.) for ensuring accurate historical documentation.
• Researches assigned topics for providing information for addressing central office and child nutrition processes.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, public, students, etc.) for providing information, facilitating communication among parties and providing direction.

Other Functions:

• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit.

Job Requirements:

Minimum Qualifications:

Skills, Knowledge and Abilities:

Skills are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing data; classifying data and/or information; collecting money; customer service; and screening telephone calls.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; understanding of assigned administrative support duties; grammar, spelling and punctuation;

codes/laws/rules/regulations/policies; health standards and hazards; keyboarding; and school safety and security practices.

Ability is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data;

and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail;

working as part of a team; working with frequent interruptions; accuracy and attention to detail; adapting to changing work priorities; dealing with frequent interruptions; diffusing argumentative behavior; meeting deadlines and schedules; multi-tasking; and organizing tasks.

Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined…