Assistant to the City Manager

The Assistant to the City Manager is a confidential executive staff position in the City Manager’s Office responsible for coordinating City Manager-directed initiatives, tracking progress on City Commission goals, preparing executive briefings, supporting agenda follow-up, and facilitating communication among departments and external partners. The position serves as a project coordinator, policy analyst, and intergovernmental liaison for assigned matters, including military-community partnerships, regional coordination, and strategic initiatives.

The position may coordinate information, track assignments, and manage assigned projects.

The Assistant to the City Manager does not serve as Assistant City Manager, Deputy City Manager, Acting City Manager or department head, and does not have routine line authority over personnel, department directors, City Attorney, Municipal Judge, or other authorized officials. Also, all policy, legal, budgetary, personnel, and operational decisions remain with the appropriate elected officials, City Manager, department heads, City Attorney, Municipal Judge, or other authorized officials.

The Assistant to the City Manager may represent the City Manager’s Office at meetings as assigned but has no authority to bind the City unless expressly delegated in writing.

• Serves as the principal advisor to the City Manager on strategic initiatives, policy implementation, and organizational priorities.
• Coordinates and monitors the execution of City Manager-directed projects and initiatives across all municipal departments.
• Conducts research, prepares recommendations, and develops reports for the City Manager or Deputy City Manager.
• Coordinates assigned special projects and tracks milestones, risks, responsible departments, and deliverables.
• Assists in developing long-term strategic plans and organizational performance measures.
• Represents the City Manager at meetings, conferences, and public events as assigned.

• Facilitates communication and collaboration among City departments to ensure effective delivery of services.
• Tracks and reports departmental progress on assigned City Commission goals and City Manager priorities.
• Coordinates cross-functional initiatives involving multiple departments and external partners.
• Develops and maintains executive briefings, presentations, agendas, and official correspondence.
• Analyzes operational issues and recommends process improvements to increase organizational effectiveness.

• Serves as a coordinating point of contact for assigned intergovernmental matters, without displacing designated City officials, department heads, or legal counsel.
• Builds and maintains productive relationships with elected officials, government agencies, community organizations, and regional stakeholders.
• Coordinates governmental affairs consistent with adopted legislative priorities and direction from the City Manager and governing body.
• Represent the City in regional committees, task forces, and advisory boards.

• Represent the City Manager in meetings with community organizations, business leaders, nonprofit organizations, and civic groups.
• Promotes collaborative partnerships that support community development and economic growth.
• Coordinate public outreach efforts related to City initiatives and strategic priorities.
• Responds to inquiries and coordinates responses to issues requiring executive-level attention and elevates policy, legal, budgetary, or personnel matters to the appropriate official.

• Prepares executive reports, policy memoranda, briefing materials, and presentations.
• Coordinates City Commission agenda items and follow-up actions as assigned.
• Manages confidential and sensitive information with professionalism and discretion.
• Tracks assigned budgets, contracts, grants, and IGAs for status deadlines, and compliance milestones; does not approve expenditures, contracts, amendments, or legal terms unless separately authorized.
• Coordinates administrative compliance tracking in consultation with the City Attorney, City Clerk, Human…