Administrative Assistant

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

What you will be doing

You will be a vital part of the Libraries, Archives, and Museums (LAM) Management Team.

• Accounts payable/receivable, payroll, and HR tasks
• Procurement, travel coordination, and budget tracking
• Point of sale operations and building management
• Daily operations (working Sunday
  -Thursday during tourist season, Monday - Friday during off-season)

Our Mission, Values, and Culture

LAM s mission is to promote lifelong learning through Alaska s diverse history, art, and culture. This position supports that mission by delivering essential financial and administrative services across all sections, strengthening collaboration and stewardship.

Benefits of Joining Our Team

• Supportive, collegial work environment
• Access to training and professional development
• Career advancement opportunities within the State of Alaska
• Meaningful work that serves Alaska s communities
• Opportunity to build skills and grow professionally

The Working Environment You Can Expect

Located in the beautiful Father Andrew P. Kashevaroff (APK) Building in downtown Juneau. The building offers dedicated parking, an on-site café, and scenic views of the Gastineau Channel and surrounding mountains. The work culture is collaborative and professionally inspiring.

Who We Are Looking For

• Accounting Operations:
  Knowledge of general ledger accounting and the control/subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable, and disbursing officer s accountability
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Self-Management:
  Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

If you can imagine yourself in this role, we encourage you to apply!

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special

Note:

Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances,…