Administrative Assistant ; PCN Nome

Overview

Administrative Assistant 1 in Nome, Alaska, within the Western District for the Department of Transportation and Public Facilities (DOT&PF), Northern Region Highways and Aviation. The recruitment period has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

• Provides administrative and technical support for the Western District Maintenance and Operations office, including accounting, procurement, financial tracking, and airport administrative duties.
• Assists the Administrative Assistant 3, District Superintendent, and Airport Manager with personnel actions, regulatory compliance, airport security training, and badging processes.
• Prepares, codes, and tracks expenditures, time sheets, travel documents, and stock requests while maintaining organized financial and administrative records.
• Acts as the main point of contact for the office—handling reception, correspondence, and communication with staff, contractors, and the public.
• Completes special projects and reports, supports airport and maintenance operations, and provides coverage for lead office functions as needed.

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We work toward a modern, adaptable transportation system that is resilient and capable of effective collaboration, communication, and coordination across departments, with community and private sector partnerships to serve Alaskans.

Joining the State of Alaska’s Department of Transportation & Public Facilities in Fairbanks means becoming part of a dedicated team where administrative staff support field operations. There are opportunities for career advancement through training, mentorship, and ongoing development, along with job stability, flexible schedules, and comprehensive benefits.

This position is based in Nome, Alaska within the Western District. Daily work includes collaborating with the Rural Airport Manager on compliance-related issues such as safety reports and inspections, coordinating with regional administrative staff on budget functions, and managing invoices and payments with the finance division. You will coordinate stock requests and purchasing needs with the supply section and work as part of a team to support regional operations.

We are interested in candidates who possess some or all of the following position-specific competencies:

• Customer Service: Anticipates and meets the needs of internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Problem-Solving: Identifies problems, evaluates information, uses sound judgment, and makes recommendations.
• Teamwork: Encourages cooperation and trust; works with others to resolve conflicts and achieve goals.
• Oral and Written Communication: Communicates information effectively to different audiences; presents clearly and listens attentively.
• Attention to Detail: Is thorough and conscientious about accuracy and detail.

Note: To view the general description and duties, refer to the applicable position class specifications.

Six months of advanced clerical experience or six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. Examples:
Office Assistant 2, Accounting Clerk, or equivalent. Special notes and examples of advanced clerical experience are described in the original posting.

Education and work experience used to meet minimum qualifications must be documented in the application. Transcripts are required to verify credentials used to meet or support the minimum qualifications. Foreign education may be considered if properly evaluated and documented.

At time of interview, applicants are requested to provide:

• Three professional references with current contact information.
• Copy of current Driver’s License is preferred.

Alaska residents should verify residency definitions to determine eligibility.

The State of Alaska is an equal opportunity employer and complies with Title I of the Americans with Disabilities Act (ADA). If accommodations are needed, please contact the appropriate agency at the numbers listed in the original posting.

Hiring Manager:
Daniel Schacher, Maintenance and Operations Manager

Phone:

Email: daniel.schacher