Executive Assistant

Overview

Pay Range: $27.81 - $38.62

To provide administrative support to senior leadership and their division. This assistance includes all communications that involve the senior leadership role and coordination of various special projects. The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and effective communication. This communication is often sensitive and confidential. It is crucial that the incumbent is a person of integrity.

The executive assistant must be able to collaborate and discern with a range of contacts to best support senior leadership whether they are in or out of office. SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

• M-F 8-5
• Occasional odd hours and weekends as needed.

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative support to senior leadership as it relates to interacting with corporate professional staff, clinical staff, supervisors, department heads and other agencies/entities.
• Responsible for preparation and accuracy of relevant outgoing correspondence and documents. Develop, implement, and maintain appropriate records and files.
• Coordinate travel arrangements as needed.
• Assists in the distribution of reports.
• Handle confidential information with discretion.
• Serve as the primary point of contact between senior leadership and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests.
• Draft and proofread communications on behalf of senior leadership.
• Organize and prepare materials for meetings, including agendas and minutes.
• Coordinate logistics for events, conferences, and board meetings.
• Assist with special projects and initiatives as assigned by senior leadership.
• Projects may involve investigation, research, and collection of data. Compile data and formulate conclusion into appropriate presentation. Examples of projects include division reports, business plans, financial data, human resources management.
• Track deadlines and deliverables to ensure timely completion.
• Attend meetings as directed, efficiently record minutes of the meetings and to collect and disseminate applicable information.
• Will assist recruitment, workload management, and calendar management, scheduling performance reviews and other personnel matters as they arise.
• Will always maintain confidentiality and professionalism.

• Bachelor’s Degree in Business Management, Healthcare Administration, or another related field. 6 years of relative work experience may be exchanged for a degree.

• 2 years’ office experience working as executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.

• Advanced knowledge of computer word-processing applications.
• Knowledge of computer spreadsheet applications.

• Strong interpersonal skills.
• Good analytical skills.
• Computer application skills including word-processing and spreadsheets.
• Professional oral and written communication skills.
• Organizational skills.

• Ability to always promote professionalism.