Executive Assistant

The Executive Assistant performs administrative duties in support of the leadership team. Responsible for managing phones, mail, scheduling, deadlines, and general office management.

• Screens and directs incoming calls to the appropriate individual or department
• Manage executives' calendars and set up meetings. Prioritize meeting requests while troubleshooting conflicts.
• Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
• Assists the Leadership Team with scheduling appointments and maintains updates/changes calendar as needed
• Performs various clerical tasks utilizing knowledge of office systems and procedures. Types emails, correspondences, reports and presentations as needed
• Opens routes and/or answers routine correspondences on behalf of the Leadership Team.
• Provides day-to-day administration through phone, written and face-to-face interactions with all those needed assistance from Leadership Team office
• Maintains an efficient and organized electronic filing system, and any other pertinent information to the department
• Assist with compiling of information and preparing spreadsheets.
• Design and maintain various databases for contacts, passwords, files and materials.
• Take minutes during meetings and distribute meeting minutes.
• Ongoing tracking of sales deadlines and other assignments of the leadership team
• Prioritizes deadlines and alerts the leadership team of critical tasks
• Book and/or schedule leadership team activities (e.g. networking events)
• Serve as the first point of contact for scheduling and responding to client inquiries
• Maintain all office administrative needs (e.g Zoom business account)
• Special projects and tasks as assigned.
• On site support as needed
• Education:
  
  Bachelors Degree preferred or equivalent work experience.
• Experience:
  
  Minimum of two years in administrative assistance

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Must have strong writing and copy review skills
• Proven ability to work in a fast paced always changing environment
• Strong computer skills, MS word, Excel and Power Point
• Detail oriented with a strong attention to detail
• Ability to work independently to meet deadlines
• Strong communication and interpersonal skills.
• Strong problem-solving ability
• Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner
• Handle confidential information with sound judgement.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)
• Writing skills: 1 year (Required)
• Microsoft Word: 1 year (Required)

• 401(k)
• 401(k) matching
• Paid time off