Executive Assistant

Pay Range
: $27.81 - $38.62

To provide administrative support to senior leadership and their division. This assistance includes all communications that involve the senior leadership role and coordination of various special projects. The Executive Assistant provides high‑level administrative support to senior leadership, ensuring efficient operations and effective communication. The communication is often sensitive and confidential. It is crucial that the incumbent is a person of integrity.

The executive assistant must be able to collaborate and discern with a range of contacts to best support senior leadership whether they are in or out of office.

SEARHC is a non‑profit health consortium that serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets and prioritize furthering their development and the organization through professional advancement.

Working at SEARHC is more than a job; it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, vision benefits, life insurance, and short‑ and long‑term disability.

• Mon‑Fri 8:00–17:00
• Occasional odd hours and weekends as needed

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative support related to interacting with corporate professional staff, clinical staff, supervisors, department heads, and other agencies or entities.
• Responsible for preparation and accuracy of outgoing correspondence and documents; develop, implement, and maintain appropriate records and files.
• Coordinate travel arrangements as needed.
• Assist in the distribution of reports.
• Handle confidential information with discretion.
• Serve as the primary point of contact between senior leadership and internal and external stakeholders.
• Screen and prioritize emails, calls, and requests.
• Draft and proofread communications on behalf of senior leadership.
• Organize and prepare materials for meetings, including agendas and minutes.
• Coordinate logistics for events, conferences, and board meetings.
• Assist with special projects and initiatives as assigned by senior leadership.
• Projects may involve investigation, research, and collection of data; compile data and formulate conclusions into appropriate presentations. Examples include division reports, business plans, financial data, and human resources management.
• Track deadlines and deliverables to ensure timely completion.
• Attend meetings as directed and efficiently record minutes and disseminate applicable information.
• Assist with recruitment, workload management, calendar management, scheduling performance reviews, and other personnel matters as they arise.
• Maintain confidentiality and professionalism at all times.

• Bachelor’s Degree in Business Management, Healthcare Administration, or another related field. Six years of relative work experience may be exchanged for a degree.

• Two years of office experience as an executive assistant or equivalent, demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.

• Advanced knowledge of computer word‑processing applications.
• Knowledge of computer spreadsheet applications.

• Strong interpersonal skills.
• Good analytical skills.
• Computer application skills including word‑processing and spreadsheets.
• Professional oral and written communication skills.
• Organizational skills.

• Always promote professionalism.