Administrative Assistant - Long Term Non ; PCN -N25006

Job Description

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for a Long-Term, Non-Permanent Administrative Assistant 2 in Glennallen. This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

In this role, you will provide technical administrative support across a wide range of functions, including:

• Be the welcoming face of the area office, helping the public navigate Forestry programs such as burn permits, emergency firefighter hiring, timber sales, firewood permits, and other essential services.
• Play a key role in supporting Alaska’s wildfire workforce by processing personnel actions for permanent, seasonal, non-permanent, and emergency fire staff, including hiring, separations, status changes, and emergency firefighter hiring packets.
• Ensure firefighters are paid accurately and on time by reviewing and processing timesheets and payroll documentation in compliance with bargaining agreements, State policy, and the fast‑paced demands of fire season.
• Handle travel and financial coordination that keeps operations moving, including travel authorizations, purchasing card transactions, invoice processing, vendor payments, and lodging arrangements during periods of high fire activity.
• Support day‑to‑day operations through procurement and office coordination, working with vendors and managing purchases for office supplies and services that keep the team equipped and ready.
• Contribute directly to emergency response efforts, maintaining confidential personnel, financial, and fire records while providing administrative support at fire camps or staging areas—sometimes requiring extended travel and work in remote or rugged conditions.

The Division of Forestry & Fire Protection is dedicated to protecting life, property, and Alaska’s natural resources through effective land management and wildland fire response. The Administrative Assistant II supports this mission by ensuring administrative and financial systems function accurately, compliantly, and efficiently. This position values accountability, professionalism, adaptability, teamwork, and public service, recognizing that strong administrative support is critical to successful field operations and emergency response.

• Union‑represented position with contractual protections and applicable leave provisions
• Opportunity to develop advanced administrative, financial, and fire business management skills
• Meaningful work that directly supports firefighters, field operations, and Alaska communities

This position is based in the Copper River Area, a geographically large and often remote region that requires independence, adaptability, and sound judgment. Work is primarily performed in an office setting but is closely connected to active fire and field operations. During fire season, the position may require extended hours, travel, and temporary assignments to fire camps or staging areas, including travel by small aircraft or helicopter.

The work environment can be fast‑paced and high‑pressure, particularly during periods of elevated fire activity.

• Administration and Management:
  Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving:
  Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender,…