Administrative Officer ; PCN

Job Description Are you an analytical and creative problem solver? Do you want to learn about budgets, financial operations, and procurements? Do you enjoy helping others solve problems and achieve their goals? Do you know the difference between there, their, and they’re? Are you looking for a position where the work is a little bit different each day? If so, we have a job for you!

The Division of Administrative Services is recruiting for an Administrative Officer 1 in the Juneau office. The Administrative Officer performs a broad range of essential functions in support of the division, the Administrative Services Director, and the rest of the department. The Administrative Officer is responsible for the internal budget, accounting, procurement, and personnel work of the Division of Administrative Services and the Commissioner’s Office.

This position supports 39 positions and monitors a $5.9 million annual budget. The Administrative Officer 1 directly supports our Administrative Services section and provides guidance and leadership on departmental process and policies to staff throughout the department.

The division offers a flexible, supportive, and collaborative work environment including a flexible work schedule, telework options, and training opportunities. The incumbent can expect daily interactions with division and department staff, and opportunities to learn from subject‑matter experts to build professional skills for career advancement.

This position is located in our main offices in Juneau on the 9th floor of the State Office Building. Our office has recently updated furnishings and is centrally located in downtown Juneau. This position’s space has a stunning unobstructed view of the Gastineau Channel! Telework options in the Juneau area may be available after an initial training period. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, other state agencies, and the general public.

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost‑effective support of programs and policies; assesses financial condition of an organization.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Adaptability/Analytical Thinking/Problem Solving: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Self‑Management: Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high‑quality products and services; is committed to continuous improvement.
• Organizational Awareness: Knows the organization’s mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and…