Administrative Assistant ; PCN

Division of Banking & Securities – Administrative Assistant 2

The Division of Banking & Securities is recruiting for an Administrative Assistant 2 located in Juneau.

The primary purpose of this position is to coordinate, oversee, and perform paraprofessional administrative and program support tasks guided by policy, procedure, and regulation. This position performs regulatory tasks that extend the capacity of professional and technical level examiners plus investigators in the licensing, examination, and enforcement of the financial industry. This position reports to the Division Operations Manager. This PCN provides executive support to the Division Operations Manager.

In addition, this position focuses day‑to‑day on the agency’s budget, expenditure and revenue tracking, licensing support, and website tasks while maintaining responsibility for all functional areas and tasks listed. The incumbent evaluates data and processes, applies administrative policies, makes recommendations, and implements changes to office procedures.

The Division of Banking and Securities’ (DBS) mission is to protect consumers of financial services and promote safe and sound financial systems. The Division’s leadership promotes a positive and respectful culture with opportunities for career growth.

The Division has a professional and dedicated staff who work well independently, and as part of a team. The Division offers training opportunities to enhance knowledge of changing rules and regulations governing regulated entities. This position may be eligible for telework, an alternative work schedule, and travel opportunities. The Division offers a comprehensive employee benefits package that includes health insurance, retirement, and paid holidays.

This position is located in Juneau, Alaska on the 9th floor of the State Office Building with a beautiful view of the mountains, and a parking pass for the covered parking garage off Willoughby Ave.

• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Learning:
  Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self‑learning and development.
• Reasoning:
  Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Writing:
  Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
• Please document in your application how you meet these competencies. Six months of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

One year of advanced‑level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

One year of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

One year of any combination of post‑secondary education, vocational education, and/or advanced‑level…